Executive Assistant to CEO

ISS STOXX; Rockville (MD); Hybrid; USD 110,000 - 150,000; Full time

Benefits offered by this job

Medical, Dental, and Vision coverage

401(k) with company match up to 9%

Hybrid working options

Job summary

ISS STOXX is seeking an experienced Executive Assistant in Rockville, MD to partner with the CEO, manage a dynamic schedule, and coordinate domestic and international travel. The role emphasizes discretion, problem-solving, and proactive support in a fast-paced global environment.

The successful candidate will be highly organized, able to handle sensitive information, and capable of adjusting hours to support executive priorities, with a hybrid work model and in-person guidance as needed.

Qualifications

• 7+ years of experience supporting C-level executives, preferably in a global organization, financial services, professional services, or similarly fast-paced environment.
• Bachelor's degree preferred or equivalent professional experience.
• Demonstrated experience managing complex schedules and rapidly changing priorities.
• Exceptional organizational, planning, and time management skills.
• Advanced proficiency in Microsoft Office, including Outlook, Teams, Word, Excel, and PowerPoint.
• Excellent verbal and written communication skills.
• Strong attention to detail and ability to manage multiple priorities simultaneously.
• Proven ability to exercise independent judgment, maintain confidentiality, and build effective relationships with senior leaders and external stakeholders.

Responsibilities

• Provide dedicated executive support to the CEO, serving as a trusted partner and strategic gatekeeper.
• Manage a complex and rapidly changing calendar, balancing competing priorities and ensuring the CEO's time is optimized.
• Coordinate domestic and international travel, including detailed itineraries and travel logistics.
• Prepare and submit expense reports accurately and in a timely manner.
• Coordinate executive meetings, Board meetings, investor meetings, Leadership Team meetings, town halls, and other strategic events.
• Prepare, edit, and format presentations, reports, correspondence, and other executive communications.
• Track key action items, deliverables, and deadlines while ensuring timely follow-up.
• Arrange virtual and in-person meetings across multiple time zones.
• Anticipate executive needs and proactively resolve scheduling, travel, and administrative challenges.
• Maintain a high level of responsiveness and adaptability in a fast-moving environment where priorities frequently shift.
• Serve as a liaison between the CEO and internal and external stakeholders while handling sensitive and confidential information with discretion.
• Provide administrative support to other members of the Leadership Team when participating in CEO-related meetings, travel, events, and initiatives.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Attention to detail

Discretion

Relationship building

Education

Bachelor's degree preferred or equivalent

Tools

Microsoft Office

Outlook

Teams

Word

Excel

PowerPoint

Job description

ISS STOXX is seeking a highly experienced, proactive, and adaptable Executive Assistant to serve as a trusted partner to the CEO. This full-time position is based in Rockville, Maryland and plays a critical role in supporting the effectiveness and productivity of the CEO in a fast-paced, global business environment.

The Executive Assistant will manage a highly dynamic schedule, coordinate complex domestic and international travel, prepare executive communications and presentations, support Board and Leadership Team activities, and ensure the seamless execution of the CEO's day-to-day priorities. This individual will be expected to anticipate needs, solve problems before they arise, and maintain exceptional attention to detail while operating with urgency and discretion.

The ideal candidate thrives in an environment where priorities can shift quickly and frequently. They are energized by supporting senior executives, remain composed under pressure, and demonstrate the flexibility to adjust schedules and work hours as business needs evolve. Success in this role requires a strong sense of ownership, responsiveness, sound judgment, and a commitment to delivering outstanding executive support.

This role requires a high degree of flexibility and in-person partnership with the CEO. While the position follows a hybrid work model of four days per week in the office, the Executive Assistant should be available to provide in-person support whenever required and adjust working hours as necessary to support executive priorities, events, travel schedules, and business‑critical activities.

Key Responsibilities

• Provide dedicated executive support to the CEO, serving as a trusted partner and strategic gatekeeper.
• Manage a complex and rapidly changing calendar, balancing competing priorities and ensuring the CEO's time is optimized.
• Coordinate domestic and international travel, including detailed itineraries and travel logistics.
• Prepare and submit expense reports accurately and in a timely manner.
• Coordinate executive meetings, Board meetings, investor meetings, Leadership Team meetings, town halls, and other strategic events.
• Prepare, edit, and format presentations, reports, correspondence, and other executive communications.
• Track key action items, deliverables, and deadlines while ensuring timely follow-up.
• Arrange virtual and in-person meetings across multiple time zones.
• Anticipate executive needs and proactively resolve scheduling, travel, and administrative challenges.
• Maintain a high level of responsiveness and adaptability in a fast-moving environment where priorities frequently shift.
• Serve as a liaison between the CEO and internal and external stakeholders while handling sensitive and confidential information with discretion.
• Provide administrative support to other members of the Leadership Team when participating in CEO-related meetings, travel, events, and initiatives.

Qualifications

• 7+ years of experience supporting C-level executives, preferably in a global organization, financial services, professional services, or a similarly fast-paced environment.
• Bachelor's degree preferred or equivalent professional experience.
• Demonstrated experience managing complex schedules and rapidly changing priorities.
• Exceptional organizational, planning, and time management skills.
• Advanced proficiency in Microsoft Office, including Outlook, Teams, Word, Excel, and PowerPoint.
• Excellent verbal and written communication skills.
• Strong attention to detail and ability to manage multiple priorities simultaneously.
• Proven ability to exercise independent judgment, maintain confidentiality, and build effective relationships with senior leaders and external stakeholders.
• Professional presence, strong interpersonal skills, and a customer-service mindset.
• Ability to work a flexible schedule, including occasional extended hours, to support business and executive needs.

Success Factors

• Thrives in a fast-paced, high-expectation executive environment.
• Demonstrates a strong sense of urgency, accountability, and follow-through.
• Anticipates needs and takes initiative without requiring direction.
• Adapts quickly to changing priorities and competing demands.
• Remains calm, organized, and solutions-oriented under pressure.
• Builds trust and credibility with executives, Board members, and key stakeholders.
• Maintains the highest standards of professionalism, discretion, and confidentiality.
• Brings energy, resilience, flexibility, and a commitment to service excellence.

Location

Rockville, MD: Located in the vibrant King Farm community, convenient access to transit (1 mile from Shady Grove Red Line), dining, green spaces with free parking, and access to an onsite gym.

Base salary

The Rockville, MD expected base pay range is $110,000- $150,000 per year. Exact compensation may vary based on skills, experience, and level of education. The role is bonus eligible.

#MidSenior #CS

What You Can Expect From Us

Our people are the moving force behind our work. We are committed to building a culture that values diverse skills, perspectives, and experiences. If you have the skills, passion, and drive to help us bring clarity and transparency to capital markets, we want to work with you.

Together, we can grow your career in an environment that fuels creativity, drives innovation, and has real impact.

About ISS STOXX

ISS STOXX delivers world-class research, data, and technology solutions that empower capital market participants to pursue their visions with confidence. Our expertise spans indices, corporate governance, sustainability, cyber risk, and fund intelligence, giving clients the tools they need to uncover opportunities, manage risks, and navigate evolving regulations. We are made up of 4,000 professionals operating across 20 countries and serving approximately 5,000 clients, including many of the world’s leading institutional investors. Our scale and reach give us deep market knowledge, while our innovative methodologies allow us to offer our clients tailored insights that drive impact and success.

Visit our website: https://www.iss-stoxx.com/

View additional open roles: https://www.iss-stoxx.com/about/careers/

We Are Proud To Offer The Following Featured Benefits

• Medical, Dental, and Vision coverage
• 401(k) with a company match up to 9%, including a Safe Harbor contribution
• Flexible Spending Account (FSA) and commuter benefit programs
• Generous paid time off
• Volunteer Day
• Paid parental leave
• Hybrid working options

ISS STOXX is an equal employment opportunity employer and does not discriminate against any employee or applicant because of race, color, ethnicity, creed, religion, sex, age, height, weight, citizenship status, national origin, social origin, sexual orientation, gender identity or gender expression, pregnancy status, marital status, familial status, mental or physical disability, veteran status, military service or status, genetic information, or any other characteristic protected by law (referred to as “protected status”). All activities including, but not limited to, recruiting and hiring, recruitment advertising, promotions, performance appraisals, training, job assignments, compensation, demotions, transfers, terminations (including layoffs), benefits, and other terms, conditions, and privileges of employment, are and will be administered on a non-discriminatory basis, consistent with all applicable federal, state, and local requirements. For more information, please view https://www.dol.gov/agencies/ofccp/posters. We are committed to ensuring equal opportunity in employment for qualified person with disabilities, fully in compliance with the Americans with Disabilities Act (ADA) in the US along with other applicable jurisdictions in which we operate. We prohibit discrimination against applicants and employees on the basis of disability as it pertains to the job application, hiring process, and other terms and conditions of employment. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact [e-mail]. This email is created exclusively to assist disabled job seekers where disability prevents them from being able to apply online. Only messages left for this purpose will be returned. Messages sent for other purposes, such as following up on an application or other technical issues not related to a disability, will not receive a response.