Administrative Assistant / Coordinator - Hebron, KY

VetJobs; Hebron Estates (KY); On-site; USD 29,000 - 39,000; Full time

Job summary

DHL Global Forwarding Facility in Hebron, KY is seeking an Administrative Assistant/Coordinator to support leadership and staff daily, including local HR tasks, data collection, reporting tool maintenance, procurement, and first-choice quality initiatives.

Responsibilities include records, I-9s, workers' comp reporting, Kronos updates, office coordination, IT support, event planning, meetings scheduling, mail and supplies handling, visitor management, and multi-tasking in a fast-paced

Qualifications

• Excellent communication skills (oral and written)
• English language skills required
• Team player with an entrepreneurial spirit
• Proficient organizational skills
• Ability to multi-task in a fast paced environment
• Switchboard/phone operator experience
• 2+ years of Administrative Assistant Experience
• High school diploma or equivalent

Responsibilities

• Administrative duties for the DHL Global Forwarding Facility
• Liaison for record keeping, I-9’s, Workers Comp reporting, and related items including records/reporting
• Aurora / Workflow support, payables
• Maintains the Station I-Share pages, FACTSHEETs
• Interfaces with HR on behalf of station – (i.e. Updates Kronos, completes initial profiles and job requisitions, ensures proper cost center coding, etc.)
• Coordinates all IT related support, equipment tracking, printers, PC disposal, laptops, local records, Security codes, swipe card control
• Plans, coordinates, monthly/annual employee events
• Set-up meetings and conference calls
• Ordering and distribution of office and coffee supplies
• Greeting, checking in and directing visitors
• Answer telephone calls, respond to questions, and direct callers to appropriate parties
• Printers – toner cartridge inventory and distribution
• Coordination of equipment repair
• Schedule meetings, rooms, and setup required equipment
• Arrange lunches upon request
• Sort and distribute mail and packages
• Mail services
• Maintain databases
• Other duties as assigned

Skills

Excellent communication

English language skills

Team player

Organizational skills

Multi-tasking

Switchboard experience

Administrative Assistant experience

Education

High School Diploma or GED

Tools

MS Word

Excel

PowerPoint

Outlook

PDF

Job description

Job Description

ATTENTION MILITARY AFFILIATED JOB SEEKERS

Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.

We have an exciting opportunity for an ADMINISTRATIVE ASSISTANT / COORDINATOR to support leadership and staff on a daily basis. - i.e. Local HR support, collecting of data/info, development & sustainability of reporting tools, station correspondences, project work, Kronos and procurement support, accounting support, First-Choice, Quality initiatives and other similar duties.

Key Responsibilities

• Administrative duties for the DHL Global Forwarding Facility
• Liaison for record keeping, I-9’s, Workers Comp reporting, and related items including records/reporting
• Aurora / Workflow support, payables
• Maintains the Station I-Share pages, FACTSHEETs
• Interfaces with HR on behalf of station – (i.e. Updates Kronos, completes initial profiles and job requisitions, ensures proper cost center coding, etc.)
• Coordinates all IT related support, equipment tracking, printers, PC disposal, laptops, local records, Security codes, swipe card control
• Plans, coordinates, monthly/annual employee events
• Set-up meetings and conference calls
• Ordering and distribution of office and coffee supplies
• Greeting, checking in and directing visitors
• Answer telephone calls, respond to questions, and direct callers to appropriate parties
• Printers – toner cartridge inventory and distribution
• Coordination of equipment repair
• Schedule meetings, rooms, and setup required equipment
• Arrange lunches upon request
• Sort and distribute mail and packages
• Mail services
• Maintain databases
• Other duties as assigned

Minimum Education Required: High School/GED

Additional Qualifications / Responsibilities

• Excellent communication skills (oral and written)
• English language skills required
• Team player with an entrepreneurial spirit
• Proficient organizational skills
• Proficiency in MS Word, Excel, PowerPoint, Outlook and PDF
• Switchboard/phone operator experience
• Ability to multi-task in a fast paced environment
• 2+ years of Administrative Assistant Experience
• High school diploma or equivalent

Pay Range: $21.32 - $28.43/hr. (Based on Experience)

City*: Hebron

State*: Kentucky

Job Category: Administrative and Support Services

Job Code: Operations_ Specialist

Affiliate Sponsor: DHL