Office & HR Operations Lead

JOOLA; Maryland; Hybrid; USD 55,000 - 75,000; Full time

Job summary

JOOLA's Maryland headquarters seeks an organized Office Manager to ensure efficient operations and support HR and Legal teams. You will oversee front desk, vendor contracts, facilities, events, and compliance while coordinating cross-functional projects in a fast-paced environment.

You will play a central role in coordinating with HR, Legal, and facilities, managing budgets, and improving processes that keep the office running smoothly and securely.

Qualifications

• Strong organizational skills and meticulous attention to detail.
• Ability to juggle multiple priorities in a fast-paced environment.
• Proven vendor management and negotiation capabilities.
• Excellent interpersonal and written/verbal communication skills.
• Experience supporting HR or Legal functions is a plus.

Responsibilities

• Maintain a clean, organized, and well-functioning front desk and office environment.
• Manage office supplies inventory, ordering, and budget tracking.
• Coordinate office maintenance, repairs, and facility upgrades.
• Ensure office safety and compliance with building/workplace standards.
• Plan and organize internal company events and vendor coordination.
• Source, negotiate, and manage relationships with external vendors.
• Negotiate contracts and pricing for cost-effective service agreements.
• Coordinate repairs, installations, and service calls with contractors and vendors.
• Monitor vendor performance and resolve service issues promptly.

Skills

Organizational skills

Attention to detail

Multi-project management

Vendor management

Communication skills

HR/Legal support experience

Office software proficiency

Tools

Microsoft Office

Google Workspace

Project management tools

Job description

JOOLA's Maryland headquarters seeks an organized Office Manager to ensure efficient operations and support HR and Legal teams. You will oversee front desk, vendor contracts, facilities, events, and compliance while coordinating cross-functional projects in a fast-paced environment.

You will play a central role in coordinating with HR, Legal, and facilities, managing budgets, and improving processes that keep the office running smoothly and securely.