Office & Fleet Coordinator

Caritas Family Solutions; Highland (IL); On-site; USD 20,000 - 29,000; Full time

Benefits offered by this job

Generous Paid Time Off

Paid training

Health Insurance

Dental and Vision

Life insurance

403(b) with company contribution 5%

Tuition reimbursement

Job summary

Caritas Family Solutions is seeking an Office and Program Coordinator to support daily office operations within the Foster Care department. You will serve as the first point of contact for visitors and vendors, manage front desk coverage, and assist with fleet and facilities tasks in a compassionate, trauma-informed environment.

You will handle data entry, file management, and coordination of scheduling and maintenance for vehicles, while ensuring confidentiality and professional service in a

Qualifications

• High School Diploma or GED required.
• Associate Degree preferred.
• Minimum of two years of related experience.
• Knowledge of administrative and office procedures and customer service.
• Proficient in MS Office and data entry.

Responsibilities

• Provide administrative support to the Office and Fleet Manager and staff to ensure efficient daily operations.
• Serve as the primary point of contact for visitors, vendors, and callers, delivering professional customer service.
• Maintain office security by monitoring building access and visitor activity.
• Perform general clerical duties, including data entry, recordkeeping, and document management.
• Coordinate office equipment repairs and communicate maintenance needs.
• Monitor fleet usage, GPS reporting, maintenance schedules, and vehicle records.
• Assist staff with vehicle scheduling, upkeep, and compliance requirements.
• Reconcile fuel card transactions and communicate discrepancies to Finance.

Skills

Organizational skills

Attention to detail

Written communication

Verbal communication

Customer service

Multitasking

Confidentiality

Independent work

Education

High School Diploma or GED

Associate Degree

Tools

Microsoft Excel

Outlook

Word

Microsoft Teams

Job description

Caritas Family Solutions is seeking an Office and Program Coordinator to support daily office operations within the Foster Care department. You will serve as the first point of contact for visitors and vendors, manage front desk coverage, and assist with fleet and facilities tasks in a compassionate, trauma-informed environment.

You will handle data entry, file management, and coordination of scheduling and maintenance for vehicles, while ensuring confidentiality and professional service in a