Administrative Manager - HR & Office Operations Lead

Caritas Family Solutions; Carterville (IL); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Generous Paid Time Off

Paid training

Health Insurance

Dental and Vision

Life insurance

403(b) with company contribution 5%

Tuition reimbursement

Job summary

Caritas Family Solutions in Illinois is seeking an Administrative Manager in the Foster Care department. This full-time, exempt role serves as a liaison between program operations and support departments, coordinating recruitment, onboarding, and effective communication across offices.

Starting compensation is $48,000 annually. The position requires strong organizational, HR, and IT coordination skills, with responsibilities including interviewing coordination, onboarding, staff tech support,

Qualifications

• High School Diploma required; an Associate degree preferred.
• Minimum two years of experience in a fast-paced office environment supporting multiple departments.
• Experience with recruiting, onboarding, and HR processes is preferred.
• Knowledge of Paycom or similar HRIS is beneficial.

Responsibilities

• Review resumes and applicants through Paycom for office vacancies.
• Coordinate and schedule interviews for supervisors and hiring managers.
• Support supervisors during candidate selection and communicate with HR as needed.
• Manage all aspects of onboarding, including orientation and training enrollment.
• Ensure staff technology needs are met, including computers, software access, and systems.
• Coordinate travel arrangements and training logistics when required.
• Collaborate with HR Partners and supervisors to ensure HR processes and documentation are complete.

Skills

Communication

Active listening

Time management

Attention to detail

Interpersonal skills

Collaboration

Problem solving

Resource management

Technical skills

Office software

Learning ability

Trauma-informed

Education

High School Diploma

Associate degree

Tools

Paycom

Applicant Tracking Systems

Onboarding systems

Microsoft Excel

Microsoft Outlook

PowerPoint

Word

Database management software

Job description

Caritas Family Solutions in Illinois is seeking an Administrative Manager in the Foster Care department. This full-time, exempt role serves as a liaison between program operations and support departments, coordinating recruitment, onboarding, and effective communication across offices.

Starting compensation is $48,000 annually. The position requires strong organizational, HR, and IT coordination skills, with responsibilities including interviewing coordination, onboarding, staff tech support,