Office & Finance Coordinator

The Salvation Army; Suisun City (CA); On-site; USD 42,000 - 68,000; Full time

Job summary

The Salvation Army in California is seeking an Office Coordinator to provide administrative and financial support, maintain MVR records, and assist with AR/AP functions. The role oversees volunteer program administration at the Ray & Joan Kroc Corps Community Center and requires strong organization, confidentiality, and communication with Divisional Headquarters.

Candidates should have a bachelor’s degree or equivalent experience, 2+ years in admin/bookkeeping, and proficiency with MS Office and

Qualifications

• Bachelor’s degree in a relevant field; equivalent experience may be considered.
• Two or more years of administration/bookkeeping/accounting experience.
• Ability to work without supervision with reliable follow-through.
• Strong attention to detail and the ability to meet deadlines.
• Problem-solving skills and multitasking ability.
• Proficiency with Microsoft Office; ability to learn AI tools.
• Occasional flexible hours including evenings/weekends as needed.
• Self-motivation and initiative to drive projects from inception to completion.
• Knowledge of office procedures, policy, and organizational structure.
• Basic understanding of AP/AR and records management.

Responsibilities

• Maintain organized electronic and physical files and ensure audit readiness.
• Prepare correspondence, pull reports, create forms and spreadsheets.
• Manage calendars, meetings, and minutes; coordinate logistics.
• Handle AP/AR processes and GL coding in accounting system.
• Reconcile expenses, reimbursements, and mileage logs; support audits.

Skills

Administrative Skills

Bookkeeping

MS Office

AI tools

Communication

Attention to detail

Education

Bachelor’s degree in a relevant field

Tools

VIVID

Job description

The Salvation Army in California is seeking an Office Coordinator to provide administrative and financial support, maintain MVR records, and assist with AR/AP functions. The role oversees volunteer program administration at the Ray & Joan Kroc Corps Community Center and requires strong organization, confidentiality, and communication with Divisional Headquarters.

Candidates should have a bachelor’s degree or equivalent experience, 2+ years in admin/bookkeeping, and proficiency with MS Office and