Office & Facility Manager/Executive Assistant

Eden Equipment Company, Inc.; Austin (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Eden Equipment Company, Inc. is seeking a versatile Office & Facility Manager / Executive Assistant to co-manage daily operations in our Austin facility. This newly created role combines executive support for the President and Owner with office administration and facility coordination across office and manufacturing spaces.

The ideal candidate is a proactive self-starter, comfortable establishing new processes from day one, and fully on-site during core hours in Austin, TX.

Qualifications

• 3+ years of experience in office management, executive assistance, or facility coordination.
• High School Diploma or equivalent; Associate's or Bachelor's degree preferred.
• English/Spanish bilingual fluency is highly preferred.
• Experience with NetSuite ERP and Microsoft Office Suite.
• On-site role in Austin, TX; remote work not available.

Responsibilities

• Executive support: manage President/Owner calendars, travel, meetings, and correspondence with discretion.
• Office administration & supply budgeting: manage mail/deliveries and office/facility supplies within budget.
• Quality, compliance & audits: perform process audits, document control, and support certifications and quality standards.
• Facility & safety management: coordinate with property management/vendors, maintain a clean, functional workspace, promote safety.
• Reception & hospitality: welcome guests, clients, and vendors as primary contact for the facility.
• Operational assistance: support special projects and basic inventory tracking for warehouse and office.

Skills

Office management

Executive assistance

Facility coordination

Education

High School Diploma or equivalent

Associate/Bachelor preferred

Tools

NetSuite ERP

Microsoft Office Suite

Job description

Location: Austin, TX (100% On-Site — No Remote Work)

Schedule: Monday – Thursday, 8:00 AM – 5:00 PM; Friday, 7:00 AM – 4:00 PM

Reports To: President

Work Environment: Climate-conditioned office and manufacturing/warehouse space in a Class A business park

About Eden Equipment Company, Inc.

Company: Eden Equipment Company, Inc.

Location: Austin, TX (100% On-Site — No Remote Work)

Schedule: Monday – Thursday, 8:00 AM – 5:00 PM; Friday, 7:00 AM – 4:00 PM

Reports To: President

Work Environment: Climate-conditioned office and manufacturing/warehouse space in a Class A business park

Established in 1978, Eden Equipment Company, Inc. is a customer-focused manufacturer supplying products to clients around the world. We pride ourselves on a strong, no-nonsense workplace culture: team members who get things done effectively and efficiently, work well with others, show up on time, and maintain a great attitude tend to stay with us long-term.

Position Summary

We are seeking a versatile, highly organized, and proactive Office & Facility Manager / Executive Assistant. This role serves as the central operational hub for our Austin facility, combining executive support for the President, Owner and select other members of our team, day-to-day office administration, and facility coordination across our office and attached manufacturing space. As this is a newly created position for us, the ideal candidate will be a proactive self-starter who is comfortable establishing new processes and taking ownership of the role from day one.

Key Responsibilities

• Executive Support: Manage the President, Owner, and other team member’s calendar, travel logistics, meeting scheduling, and correspondence with efficiency and discretion.
• Office Administration & Supply Budgeting: Oversee daily operations, manage mail/deliveries, and monitor/order office and facility supplies within established budget limits.
• Quality, Compliance & Audits: Conduct process audits for internal record-keeping, manage document control, and assist in the ongoing maintenance of company certifications and quality standards.
• Facility & Safety Management: Coordinate with property management and vendors to maintain a clean, fully functional workspace. Strictly follow and help promote basic safety practices within our manufacturing environment.
• Reception & Hospitality: Welcome guests, clients, and vendors as the primary professional point of contact for the facility.
• Operational Assistance: Support special projects and basic inventory tracking for the warehouse and office as needed.

Qualifications & Requirements

• Experience: 3+ years of experience in office management, executive assistance, or facility coordination.
• Education: High School Diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
• Language Skills: English/Spanish bilingual fluency is highly preferred.
• Tech Skills: Ability to use NetSuite ERP system; proficient in Microsoft Office Suite (Outlook, Excel, Word).
• Work Ethic & Traits: Punctual, positive attitude, and a collaborative team player. Must possess strong multi-tasking skills, exceptional communication, high integrity, and a proactive problem-solving mindset.
• Work Arrangement: Must be fully on-site in Austin, TX during established core hours. Remote work is not available for this role.

Physical Demands & Working Conditions

• Environment: Fully climate-conditioned office and manufacturing/warehouse space in a Class A business park.
• Physical Requirements: Ability to lift at least 25 lbs (e.g., packages, supply boxes) and stand or walk around the facility for portions of the workday.