Executive Assistant

Evolving Texas; Town of Texas (WI); On-site; USD 55,000 - 75,000; Part time

Job summary

Evolving Texas is seeking an Executive Assistant to provide direct support to the President and Executive Team in Fort Worth, Texas. The role combines administrative duties with project coordination, research, and technical tasks across engineering, design, and construction projects.

The ideal candidate is highly organized, detail-oriented, and proactive, capable of handling multiple priorities with accuracy and professionalism in a fast-paced environment.

Qualifications

• Minimum 5 years of administrative or executive support experience.
• Strong research skills with municipal regulations knowledge.
• Proficiency with Microsoft Office Suite and project mgmt tools.
• Ability to read engineering drawings, plans, and specs.
• Experience with cost estimates and quantity take-offs is preferred.

Responsibilities

• Attend Project Kick-Off Meetings, site visits and design charrettes; document information and action items.
• Research City Ordinances and Regulations to complete PQs and SIRs.
• Assist project teams with Quantity Take-Offs and OPCs.
• Prepare preliminary engineering exhibits and scaled drawings per SOP.
• Support President and Project Managers with project-related tasks.

Skills

Executive support

Research skills

Administrative coordination

Microsoft Office

Tools

Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

FACTOR or similar PM tools

Job description

Reports To: President/Executive Team
Location: Evolving Texas
Employment Type: Part-Time/Contractor

Position Overview

The Executive Assistant provides direct support to the President and Executive Team, assisting with administrative, project coordination, research, and technical tasks. This position requires a unique blend of executive-level administrative skills, technical knowledge, and project coordination experience within the engineering, design, and construction sectors.

The ideal candidate is organized, detail-oriented, and proactive, with the ability to support multiple projects and priorities while maintaining a high level of accuracy and professionalism.

Key Responsibilities

Project Support

• Attend Project Kick-Off Meetings, site visits, and design charrettes to document critical information and action items.
• Conduct research of City Ordinances and Regulations to complete Project Questionnaires (PQs) and Site Investigation Reports (SIRs).
• Assist project teams with Quantity Take-Offs and Opinions of Probable Construction Costs (OPC).
• Prepare preliminary engineering exhibits and scaled drawings in alignment with company Standard Operating Procedures (SOP).
• Support the President and Project Managers with any other project-related administrative or coordination tasks as assigned.

Administrative & Executive Support

• Monitor staff job assignments using FACTOR and assist Project Managers in tracking progress and ensuring accountability.
• Prepare and submit expense reports for the President and Executive Team.
• Assist the President with drafting, editing, and submitting zoning documents, annexation requests, and other entitlement-related documents.
• Assist with scheduling, document preparation, and follow-up communications related to project meetings and executive initiatives.

Qualifications

• Minimum 5 years of administrative or executive support experience, preferably in an engineering, architecture, design, or construction environment.
• Strong research skills, with experience navigating municipal regulations, zoning ordinances, and development codes.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with project management tools (such as FACTOR or similar platforms).
• Ability to read and interpret engineering drawings, plans, and specifications.
• Experience preparing cost estimates and/or working with Quantity Take-Offs is highly preferred.
• Exceptional organizational skills with the ability to manage multiple deadlines and shifting priorities.
• Excellent written and verbal communication skills, with attention to technical accuracy and clarity.

Preferred Qualifications

• Experience working directly with executives in a technical consulting firm.
• Familiarity with preliminary engineering processes, permitting, and land development workflows.
• Basic knowledge of AutoCAD, GIS software, or other technical drafting tools is a plus (but not required).

Core Competencies

• Proactive, self-starter with strong follow-through.
• Analytical thinker with problem-solving skills.
• Highly collaborative and team-oriented.
• Detail-driven with a strong sense of accountability.
• This position may involve travel to project sites, attendance at off-site meetings, and occasional fieldwork support.
• Office-based with the potential for hybrid work options depending on company policy.

This is a full-time, in-person position based in our office in Fort Worth, Texas. Applicants must be authorized to work in the United States; at this time we are unable to sponsor employment visas.