Executive Assistant & Facilities Manager - Onsite (Austin)

Eden Equipment Company, Inc.; Austin (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Eden Equipment Company, Inc. is seeking a versatile Office & Facility Manager / Executive Assistant to co-manage daily operations in our Austin facility. This newly created role combines executive support for the President and Owner with office administration and facility coordination across office and manufacturing spaces.

The ideal candidate is a proactive self-starter, comfortable establishing new processes from day one, and fully on-site during core hours in Austin, TX.

Qualifications

• 3+ years of experience in office management, executive assistance, or facility coordination.
• High School Diploma or equivalent; Associate's or Bachelor's degree preferred.
• English/Spanish bilingual fluency is highly preferred.
• Experience with NetSuite ERP and Microsoft Office Suite.
• On-site role in Austin, TX; remote work not available.

Responsibilities

• Executive support: manage President/Owner calendars, travel, meetings, and correspondence with discretion.
• Office administration & supply budgeting: manage mail/deliveries and office/facility supplies within budget.
• Quality, compliance & audits: perform process audits, document control, and support certifications and quality standards.
• Facility & safety management: coordinate with property management/vendors, maintain a clean, functional workspace, promote safety.
• Reception & hospitality: welcome guests, clients, and vendors as primary contact for the facility.
• Operational assistance: support special projects and basic inventory tracking for warehouse and office.

Skills

Office management

Executive assistance

Facility coordination

Education

High School Diploma or equivalent

Associate/Bachelor preferred

Tools

NetSuite ERP

Microsoft Office Suite

Job description

Eden Equipment Company, Inc. is seeking a versatile Office & Facility Manager / Executive Assistant to co-manage daily operations in our Austin facility. This newly created role combines executive support for the President and Owner with office administration and facility coordination across office and manufacturing spaces.

The ideal candidate is a proactive self-starter, comfortable establishing new processes from day one, and fully on-site during core hours in Austin, TX.