Office & Facilities Manager

Optiver; New York (NY); On-site; USD 100,000 - 150,000; Full time

Job summary

An established industry player is seeking an Office & Facilities Manager to enhance their New York office environment. This role involves leading office operations, managing vendor relationships, and ensuring a best-in-class employee experience. You will collaborate with diverse teams and external partners to create a vibrant workplace culture that fosters collaboration and excellence. With a focus on quality and organizational effectiveness, you will play a key role in shaping the office's future while enjoying a supportive environment that values your contributions. If you're passionate about creating exceptional workplace experiences, this opportunity is for you.

Benefits

401(k) match up to 50%

Fully paid health insurance

25 paid vacation days

Extensive office perks including meals

Social events

Clubs

Sports leagues

Qualifications

• Experience in office management and facilities projects.
• Strong vendor management and communication skills.

Responsibilities

• Lead office operations initiatives and vendor management.
• Oversee office renovations and ensure positive employee experience.

Skills

Office Management

Facilities Management

Vendor Management

Communication Skills

Organizational Skills

Problem-Solving Skills

Tools

Ticketing Systems

Job description

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As the Office & Facilities Manager of Optiver’s New York office, you will support the creation of our new office to ensure our goal of creating the best-in-class employee, candidate, and guest experience. Working with the US Office Operations team, you will influence decisions regarding the physical space, health and safety, security, hospitality, catering, and office administration. As part of a collaborative team, you can develop an office environment that aligns with our culture of high performance and high reward.

What you’ll do:

You will lead the planning and execution of all office operations initiatives, including facilities management, remodeling, personnel moves, and vendor management. Working closely across teams and offices, you will oversee space requirements to create a best-in-class employee experience.

Key responsibilities include:

• Partnering with the US Head of Office Operations to establish high-level goals, policies, and processes based on business impact and ROI;
• Collaborating with external partners such as building management, contractors, and workplace experience vendors;
• Supporting senior leadership with office or space renovations and acting as the point of escalation;
• Assisting with the build-out of our New York office, ensuring collaboration and a positive employee experience;
• Monitoring SLAs, KPIs, and contractual agreements, evaluating providers, and supporting change management;
• Overseeing the local Office Operations budget, tracking, analyzing, and reporting costs regularly.

What you’ll get:

Join a culture of collaboration and excellence, surrounded by curious thinkers and creative problem solvers. Thrive in a supportive, high-performing environment alongside talented colleagues, tackling the toughest problems in financial markets. You will also receive:

• The opportunity to work with professionals from over 20 countries;
• Ownership over initiatives that solve business problems;
• 401(k) match up to 50% and fully paid health insurance;
• 25 paid vacation days plus market holidays;
• Extensive office perks including meals, social events, clubs, and sports leagues.

Who you are:

• Experience in office management, facilities, and construction projects;
• Solid background in facilities management, remodeling, and office moves;
• Knowledge of building infrastructure/MEP fundamentals (HVAC, electrical, plumbing);
• Proven ability to build excellent workplace experiences;
• Strong vendor management skills;
• Understanding of technical solutions like ticketing systems;
• Resilient, with a focus on quality amidst competing priorities;
• Excellent relationship-building and communication skills;
• Strong organizational and leadership abilities;
• Patience and analytical skills for problem-solving;
• Flexibility to work evenings or weekends occasionally;
• Ability to work independently under pressure.

Who we are:

At Optiver, our mission is to improve the market by providing liquidity, accurate pricing, transparency, and stability across global exchanges. We prioritize market health and efficiency, operating on over 100 exchanges worldwide.

We are committed to diversity and inclusion, recruiting and promoting regardless of race, religion, gender, age, disability, or other protected characteristics.

The expected base salary for this role is between $100,000 and $150,000 USD, based on experience and performance. The role may also include a discretionary bonus and comprehensive benefits.

Additional details:

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Management and Manufacturing