Facilities Manager

Brown Brothers Harriman & Co.; New York (NY); On-site; USD 125,000 - 150,000; Full time

Job summary

An established industry player is seeking a dynamic Enterprise Services Manager to oversee the management of facilities and operations. This role involves coordinating construction projects, managing vendor relationships, and ensuring effective communication across departments. Ideal candidates will bring extensive experience in facilities management and project oversight, demonstrating strong leadership and negotiation skills. Join a forward-thinking firm that values diverse experiences and offers a collaborative environment where your contributions can make a significant impact. This is a unique opportunity to thrive in a role that blends strategic oversight with hands-on leadership, all while working in a vibrant and supportive community.

Qualifications

• 6+ years of facilities management experience required.
• Deep knowledge of project management and construction teams.
• Ability to motivate and lead staff in a dynamic environment.

Responsibilities

• Manage design, planning, and maintenance of facilities.
• Coordinate construction and renovation projects.
• Supervise and lead staff in New York and Jersey City.

Skills

Facility Management

Project Management

Negotiation Skills

Team Leadership

Business Analysis

Problem Solving

Communication Skills

Education

BA/BS degree

Equivalent Experience

Tools

Facilities Management Software

AutoCAD

Visio

Job description

At BBH, Partnership is more than a form of ownership—it’s our approach to business and relationships. We know that supporting your professional and personal goals is the best way to help our clients and advance our business. We take that responsibility seriously. With a 200-year legacy and a shared passion for what’s next, this is the right place to build a fulfilling career.

The Enterprise Services Manager Facility Manager manages the design, planning, construction maintenance and security of equipment, machinery, building and other facilities. S/he oversees the planning, and scheduling of facility operations, repair, and modifications. S/he oversees the coordination of building space allocation and layout. S/he obtains information as needed to ensure up to date management of all office services databases containing bank-wide information. The position requires contribution in development of site operating budgets, project construction budgets, construction schedules, cost analysis, and value engineering. S/he liaises between all lines of business (“LOB”) and department heads and Facilities Management within BBH. Interaction with senior partners and office managers is required. This job also includes direct management of third-party vendors including real estate brokers, project managers, architects, engineers and contractors.

Responsibilities:

Facility Management/Coordination

• Represent the firm with the Building Management.
• Represent the firm with sub tenant agreements and construction.
• Coordinate construction and renovation projects.
• Participate in lease negotiations and lease administration.
• Manage project plans with architects, engineers, consultants, contractors, space planners, vendors, property managers and local code enforcement officers.
• Manage bidding process with vendors, ensuring adherence to the firm's policies and standards.
• Develop effective relationships to resolve issues.
• Ensure clear communication of ongoing issues with the Facilities and broader ES mgmt.
• Contribute in developing and maintaining overall site Facilities Budget.
• Monitor expenses monthly and make recommendations for corrective action if necessary.
• Regular travel to Jersey City office expected, travel to other regional offices may be required as needed.

Leadership

• Supervise, coach, and lead staff including direct and indirect reports based in New York and Jersey City.
• Contribute to firmwide best practice by working closely with global facilities managers across domestic US and global offices.
• Interact with the firm’s most senior leaders on a regular basis; serve as a highly visible and approachable leader within the New York office.

Space Planning

• Analyze space requirements based on current and proposed staffing levels.
• Assess storage requirements (current/future).
• Determine space needs for new and relocated equipment.
• Develop and maintain automated floor plan/schematic.

Furniture and Fixture Layout

• Represent Enterprise Services in determining reconfiguration of workspaces and additional furniture needs. Make recommendations as appropriate.
• Work with the LOB Management to identify and install various signage and other workspace.
• Develop and manage project plans sufficient to obtain budget pricing, sign contracts, and issue purchase orders.

Maintenance

• Manage internal database for tracking/monitoring operations maintenance requests.
• Develop and implement daily walk through punchlist for all housekeeping and maintenance issues.
• Report all LOB issues to Facilities Management and follow up to ensure completion of requests.

Management Reporting

• Participate as an active member of Enterprise Services Management team, Global Facilities, and interdepartmental committees and meetings as needed.
• Capture, log and track new hire/termination/transfer data in conjunction with the Human Resources department.
• Oversee accurate and timely collection of sustainability tracking information across multiple sites.
• Analyze available data to bring insights and process improvements to Enterprise Services Management Team.

Qualifications:

• 6+ years facilities management experience.
• BA/BS degree or equivalent experience.
• Deep knowledge of general facilities and project management. Experience managing project and construction teams, including employees and outside vendors.
• Demonstrate effective team work skills, in both a leadership as well as collegial manner
• Effective written and oral communication skills, particularly the ability to handle presentations of project plan and business cases.
• Experience in business analysis and process improvement and a desire to use data to improve operational procedures.
• Demonstrated ability to solve problems creatively, while at the same time relying on practical common sense.
• Ability to anticipate potential problems and respond effectively.
• Ability to motivate, develop and lead staff in a dynamic environment.
• Working knowledge of electrical infrastructure, and HVAC.
• Knowledge of Facilities Management software programs a plus; i.e. Office Space, AutoCAD, Visio.
• Willingness to be available at times outside of standard business hours and on weekends for specific work planned in advance, and unforeseen emergency facility issues that may arise.
• Based in NY, expectation for 5 days per week in office. Day-to-day responsibility for NY, Jersey City, and providing support to smaller regional offices as needs arise.

Salary Range

$125,000 to $150,000 base salary plus annual bonus target

BBH’s compensation program includes base salary, discretionary bonuses, and profit-sharing. The anticipated base salary range(s) shown above are only for the indicated location(s) and may differ in other locations due to cost of living and labor considerations. Base salaries may vary based on factors such as skill, experience and qualification for the role. BBH's total rewards package recognizes your contributions with more than just a paycheck—providing you with benefits that enhance your experience at BBH from long-term savings, healthcare, and income protection to professional development opportunities and time off, our programs support your overall well-being.

We value diverse experiences. We value diverse experiences and transferrable skillsets. If your career hasn’t followed a traditional path, includes alternative experiences, or doesn’t meet every qualification or skill listed in the job description, please do go ahead and apply.

About BBH:

Brown Brothers Harriman (BBH) is a premier global financial services firm, known for premium service, specialist expertise, technology solutions and partnership approach to client management. Across Investor Services and Capital Partners, we work with an enviable roster of sophisticated clients who make BBH their first call when they are tackling their hardest challenges. Delivering for our clients and each other energizes us.

We believe that how we do our work is just as important as what we do. We are relentless problem solvers who know our best ideas come from collective debate and development—so we are never possessive about our ideas. Every day we come together as a diverse community of smart and caring people to deliver exceptional service and expert advice—creating success that lasts. No matter where you sit in the organization, everyone is empowered to contribute their ideas. BBHers can pick up the phone and call any colleague, and they are happy to help. Expanding your impact beyond your daily role is part of how we operate as trusted partners to one another.

We believe stability is a competitive advantage, but being stable means having the knowledge, skill, and discipline to evolve, often—pushing the boundaries of innovation. As a private partnership, every investment we make is in the relationships, technologies, products and development we believe are in the long-term interests of our clients and our people. Our long-tenured leaders are experts in their areas and are actively involved in the day-to day business, taking the time to provide guidance and mentoring to build the next generation of BBHers. Because we know, our success begins with yours.

At BBH, Partnership is more than a form of ownership—it’s our approach to business and relationships. We know that supporting your professional and personal goals is the best way to help our clients and advance our business. We take that responsibility seriously. With a 200-year legacy and a shared passion for what’s next, this is the right place to build a fulfilling career.

The Enterprise Services Manager Facility Manager manages the design, planning, construction maintenance and security of equipment, machinery, building and other facilities. S/he oversees the planning, and scheduling of facility operations, repair, and modifications. S/he oversees the coordination of building space allocation and layout. S/he obtains information as needed to ensure up to date management of all office services databases containing bank-wide information. The position requires contribution in development of site operating budgets, project construction budgets, construction schedules, cost analysis, and value engineering. S/he liaises between all lines of business (“LOB”) and department heads and Facilities Management within BBH. Interaction with senior partners and office managers is required. This job also includes direct management of third-party vendors including real estate brokers, project managers, architects, engineers and contractors.

Responsibilities:

Facility Management/Coordination

• Represent the firm with the Building Management.
• Represent the firm with sub tenant agreements and construction.
• Coordinate construction and renovation projects.
• Participate in lease negotiations and lease administration.
• Manage project plans with architects, engineers, consultants, contractors, space planners, vendors, property managers and local code enforcement officers.
• Manage bidding process with vendors, ensuring adherence to the firm's policies and standards.
• Develop effective relationships to resolve issues.
• Ensure clear communication of ongoing issues with the Facilities and broader ES mgmt.
• Contribute in developing and maintaining overall site Facilities Budget.
• Monitor expenses monthly and make recommendations for corrective action if necessary.
• Regular travel to Jersey City office expected, travel to other regional offices may be required as needed.

Leadership

• Supervise, coach, and lead staff including direct and indirect reports based in New York and Jersey City.
• Contribute to firmwide best practice by working closely with global facilities managers across domestic US and global offices.
• Interact with the firm’s most senior leaders on a regular basis; serve as a highly visible and approachable leader within the New York office.

Space Planning

• Analyze space requirements based on current and proposed staffing levels.
• Assess storage requirements (current/future).
• Determine space needs for new and relocated equipment.
• Develop and maintain automated floor plan/schematic.

Furniture and Fixture Layout

• Represent Enterprise Services in determining reconfiguration of workspaces and additional furniture needs. Make recommendations as appropriate.
• Work with the LOB Management to identify and install various signage and other workspace.
• Develop and manage project plans sufficient to obtain budget pricing, sign contracts, and issue purchase orders.

Maintenance

• Manage internal database for tracking/monitoring operations maintenance requests.
• Develop and implement daily walk through punchlist for all housekeeping and maintenance issues.
• Report all LOB issues to Facilities Management and follow up to ensure completion of requests.

Management Reporting

• Participate as an active member of Enterprise Services Management team, Global Facilities, and interdepartmental committees and meetings as needed.
• Capture, log and track new hire/termination/transfer data in conjunction with the Human Resources department.
• Oversee accurate and timely collection of sustainability tracking information across multiple sites.
• Analyze available data to bring insights and process improvements to Enterprise Services Management Team.

Qualifications:

• 6+ years facilities management experience.
• BA/BS degree or equivalent experience.
• Deep knowledge of general facilities and project management. Experience managing project and construction teams, including employees and outside vendors.
• Negotiation skills
• Demonstrate effective team work skills, in both a leadership as well as collegial manner
• Effective written and oral communication skills, particularly the ability to handle presentations of project plan and business cases.
• Experience in business analysis and process improvement and a desire to use data to improve operational procedures.
• Demonstrated ability to solve problems creatively, while at the same time relying on practical common sense.
• Ability to anticipate potential problems and respond effectively.
• Ability to motivate, develop and lead staff in a dynamic environment.
• Working knowledge of electrical infrastructure, and HVAC.
• Knowledge of Facilities Management software programs a plus; i.e. Office Space, AutoCAD, Visio.
• Willingness to be available at times outside of standard business hours and on weekends for specific work planned in advance, and unforeseen emergency facility issues that may arise.
• Based in NY, expectation for 5 days per week in office. Day-to-day responsibility for NY, Jersey City, and providing support to smaller regional offices as needs arise.

Salary Range

$125,000 to $150,000 base salary plus annual bonus target

BBH’s compensation program includes base salary, discretionary bonuses, and profit-sharing. The anticipated base salary range(s) shown above are only for the indicated location(s) and may differ in other locations due to cost of living and labor considerations. Base salaries may vary based on factors such as skill, experience and qualification for the role. BBH's total rewards package recognizes your contributions with more than just a paycheck—providing you with benefits that enhance your experience at BBH from long-term savings, healthcare, and income protection to professional development opportunities and time off, our programs support your overall well-being.

We value diverse experiences. We value diverse experiences and transferrable skillsets. If your career hasn’t followed a traditional path, includes alternative experiences, or doesn’t meet every qualification or skill listed in the job description, please do go ahead and apply.

About BBH:

Brown Brothers Harriman (BBH) is a premier global financial services firm, known for premium service, specialist expertise, technology solutions and partnership approach to client management. Across Investor Services and Capital Partners, we work with an enviable roster of sophisticated clients who make BBH their first call when they are tackling their hardest challenges. Delivering for our clients and each other energizes us.

We believe that how we do our work is just as important as what we do. We are relentless problem solvers who know our best ideas come from collective debate and development—so we are never possessive about our ideas. Every day we come together as a diverse community of smart and caring people to deliver exceptional service and expert advice—creating success that lasts. No matter where you sit in the organization, everyone is empowered to contribute their ideas. BBHers can pick up the phone and call any colleague, and they are happy to help. Expanding your impact beyond your daily role is part of how we operate as trusted partners to one another.

We believe stability is a competitive advantage, but being stable means having the knowledge, skill, and discipline to evolve, often—pushing the boundaries of innovation. As a private partnership, every investment we make is in the relationships, technologies, products and development we believe are in the long-term interests of our clients and our people. Our long-tenured leaders are experts in their areas and are actively involved in the day-to day business, taking the time to provide guidance and mentoring to build the next generation of BBHers. Because we know, our success begins with yours.

Go to BBH.com to learn more about our rewards and benefits , philanthropy , approach to sustainability or how we support you to thrive personally, physically and financially .

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, genetic information, creed, marital status, sexual orientation, gender identity, disability status, protected veteran status, or any other protected status under federal, state or local law.

About Us

Brown Brothers Harriman (BBH) is a global financial services firm known for premium service and specialist expertise. BBH works with leading asset managers, financial institutions, private businesses and their owners, wealthy families, and sophisticated institutional investors. As a private partnership, we are uniquely built to put clients first and create success that lasts.

We believe our success starts with yours.

At BBH, partnership is more than just a form of ownership—it’s our approach to business and relationships. Every day we come together as a diverse community of smart and caring people to deliver exceptional service and expert advice. Across Investor Services and Capital Partners, we work with an enviable roster of sophisticated clients who make BBH their first call when they are tackling their hardest challenges. No matter where you sit in the organization, everyone is empowered to contribute their ideas and perspective. BBHers can pick up the phone and call any colleague, and they are happy to help – which is why expanding your impact beyond your daily role is part of how we operate as trusted partners to one another. Delivering for our clients and each other energizes us.

We believe stability is a competitive advantage, but being stable means having the knowledge, skill, and discipline to evolve, often—pushing the boundaries of innovation. Every investment we make is in the relationships, technologies, products and development we believe are in the long-term interests of our clients and our people. Our long-tenured leaders are experts in their areas and are actively involved in the day-to day business, taking the time to provide guidance and mentoring to build the next generation of BBHers. With a 200-year legacy and a shared passion for what’s next, this is the right place to build a fulfilling career.