Office Manager

Weaver Popcorn; Malden (MO); On-site; USD 50,000 - 70,000; Full time

Job summary

Weaver Popcorn in Malden, MO is seeking an Office Manager to oversee daily administrative operations in our manufacturing facility. You will coordinate scheduling, records, vendor relations, and interdepartmental communications to keep the site running smoothly.

The ideal candidate is highly organized, detail-oriented, and able to balance multiple tasks in a fast-paced environment. Responsibilities include payroll support, document control, meetings planning, and acting as a hub between

Qualifications

• Associate’s degree or equivalent experience preferred.
• 3+ years of office management or administrative experience, preferably in a manufacturing environment.
• Strong organizational and multitasking abilities.
• Proficient in Microsoft Office Suite.

Responsibilities

• Manage day-to-day office operations and administrative functions for the facility.
• Support plant leadership with scheduling, reporting, correspondence, and document management.
• Coordinate office supplies, vendor services, and facility administrative needs.
• Assist Production Manager with payroll timekeeping and HR-related administrative tasks.
• Serve as a point of contact for visitors, customers, vendors, and employees.
• Coordinate meetings, travel arrangements, and company events as needed.
• Support purchasing and invoice processing activities in partnership with accounting and procurement teams.
• Assist with safety documentation and training records.
• Help improve administrative processes and support continuous improvement initiatives.

Skills

Organizational skills

Multitasking

Written and verbal communication

Attention to detail

Customer-service mindset

Education

Associate’s degree or equivalent experience

Tools

Microsoft Office Suite (Excel, Word, Outlook)

ERP systems

Job description

The Office Manager is responsible for overseeing the daily administrative and office operations of our Malden, MO facility. This role supports plant leadership by managing office procedures, coordinating administrative functions, maintaining records, and ensuring efficient communication between departments. The ideal candidate is highly organized, detail-oriented, and capable of working in a fast-paced manufacturing environment.

Key Responsibilities

• Manage day-to-day office operations and administrative functions for the facility
• Support plant leadership with scheduling, reporting, correspondence, and document management
• Coordinate office supplies, vendor services, and facility administrative needs
• Assist Production Manager with payroll timekeeping and HR-related administrative tasks
• Serve as a point of contact for visitors, customers, vendors, and employees
• Coordinate meetings, travel arrangements, and company events as needed
• Support purchasing and invoice processing activities in partnership with accounting and procurement teams
• Assist with safety documentation and training records
• Help improve administrative processes and support continuous improvement initiatives

Qualifications

• Associate’s degree or equivalent experience preferred
• 3+ years of office management or administrative experience, preferably in a manufacturing environment
• Strong organizational and multitasking abilities
• Proficient in Microsoft Office Suite, including Excel, Word, and Outlook
• Experience with ERP systems or manufacturing software preferred
• Excellent written and verbal communication skills
• Ability to maintain confidentiality and handle sensitive information professionally
• Strong attention to detail and problem-solving skills

Preferred Skills

• Knowledge of manufacturing operations and terminology
• Ability to work independently and manage competing priorities
• Customer-service mindset with a collaborative approach
• Full-time, onsite position in a manufacturing facility
• Fast-paced environment with regular interaction across production, operations, and corporate teams
• Standard office setting within a plant environment