Office & Facilities Coordinator

Associations West; Los Angeles (CA); Presencial; USD 50 000 - 70 000; Tempo integral

Resumo da oferta

IDA is seeking a Coordinator, Office and Administration in Los Angeles to keep the office running and to support governance, financial operations, and staff onboarding. You will be the on-site point of contact for staff, visitors, and vendors, managing facilities, equipment, access, and records while assisting with payments, filing, and meeting logistics.

This role supports executive leadership and the Board of Directors.

Qualificações

• Bachelor’s degree or equivalent work experience in a related field.
• 2–3 years of experience in office administration or related roles.
• Basic understanding of finance processes, including check processing.
• Strong organizational skills and attention to detail.
• Familiarity with scheduling tools and calendar management.
• Proficiency in Microsoft Office and comfort with Zoom/Google Workspace.
• Ability to coordinate meetings and events and work independently.

Responsabilidades

• Serve as the on-site point of contact for the office, welcoming visitors and answering questions.
• Manage facilities, access credentials, equipment, and general space upkeep.
• Coordinate with vendors on facilities, repairs, and supply inventories.
• Support finance operations: logging accounts, processing payments, and filing records.
• Maintain staff directory, calendars, and governance records for the Board.
• Coordinate meetings and logistics, including reservations, tech setup, and materials.
• Provide scheduling support for the Board and executive leadership.
• Onboard new staff and assist with orientation and access provisioning.
• Provide occasional support for events and programs.

Conhecimentos

Strong organizational skills

Attention to detail

Effective written and verbal沟通

Formação académica

Bachelor’s degree in Business Administration / Office Management or related field

Ferramentas

Microsoft Office Suite

Zoom

Google Workspace

Project management tools

QuickBooks data entry

Descrição da oferta de emprego

IDA is seeking a Coordinator, Office and Administration in Los Angeles to keep the office running and to support governance, financial operations, and staff onboarding. You will be the on-site point of contact for staff, visitors, and vendors, managing facilities, equipment, access, and records while assisting with payments, filing, and meeting logistics.

This role supports executive leadership and the Board of Directors.