Office & Facilities Coordinator

Psicro; King of Prussia (PA); On-site; USD 45,000 - 60,000; Full time

Job summary

Psicro is seeking an organized Office Manager in King of Prussia, PA to oversee daily administrative operations. You will manage office supplies, mail, travel bookings, and meeting room calendars while supporting the Office/Country Manager and other departments.

We value proactive problem-solving, strong communication, and the ability to multi-task in a dynamic, international setting. Experience in facility management is a plus.

Qualifications

• College or university degree or equivalent presents required knowledge, skills and abilities.
• Equivalency defined as a minimum of 2 years' experience in office administration.
• 3 years of administrative experience.
• Prior experience in an international company is a plus.
• Prior experience with facility management is a plus.
• Strong communication and organizational skills.
• Ability to multi-task.
• Problem-solving skills, ability to take initiative and act proactively.

Responsibilities

• Handles the purchase and inventory of office supplies.
• Provides basic maintenance of office equipment.
• Handles incoming and outgoing mail and shipments.
• Organizes office meetings and events, maintains meeting rooms calendar.
• Assists with business travel arrangements including bookings, documentation, and expense processing.
• Receives and routes incoming calls, visitors, couriers, and correspondence.
• Liaises with facility management vendors.
• Provides administrative support to the Office/Country Manager and other departments as instructed by the Country Manager.
• Supports signature flow for non-operational documents.
• Manages visitor access according to PSI policies.
• Assists with health and safety initiatives in the office.

Skills

Communication

Organization

Multi-tasking

Proactiveness

Education

Bachelor’s degree or equivalent

Job description

Psicro is seeking an organized Office Manager in King of Prussia, PA to oversee daily administrative operations. You will manage office supplies, mail, travel bookings, and meeting room calendars while supporting the Office/Country Manager and other departments.

We value proactive problem-solving, strong communication, and the ability to multi-task in a dynamic, international setting. Experience in facility management is a plus.