Office Facilities Coordinator

Buckeye Partners Lp; Allentown (Lehigh County); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a Facilities Associate to join their Allentown team. This role is pivotal in managing mail, supplies, and providing exceptional customer service to internal and external stakeholders. Ideal candidates will have a strong background in office support, excellent organizational skills, and the ability to multitask effectively. Join a company that values environmental responsibility and fosters a people-first culture, where your contributions will help shape the future of energy logistics. If you're ready to make an impact and grow in a dynamic environment, this is the opportunity for you.

Qualifications

• 5+ years of related experience in office support or facilities.
• Proficiency in Microsoft Office and basic knowledge of Outlook.

Responsibilities

• Manage incoming and outgoing mail and packages for the office.
• Provide excellent customer service and resolve office facility needs.
• Organize and maintain supply rooms and inventory control.

Skills

Customer Service

Microsoft Office

Interpersonal Skills

Organizational Skills

Education

High School Diploma or equivalent

Tools

Outlook

Job description

Allentown Office
The Buckeye Building
6161 Hamilton Blvd
Allentown, PA 18106, USA

Buckeye is the premier infrastructure and logistics provider for the world’s energy needs, both today and tomorrow. Since 1886, we have successfully navigated transitions in the way energy has been distributed to continually meet the needs of an evolving market and industry environment. Our people are a critical element to the success and longevity of our operational history and our future as we seek to thrive through the energy transition.

We own and operate a diversified global network of integrated assets providing midstream logistic solutions, primarily consisting of the transportation, storage, processing, and marketing of liquid petroleum products. We are committed to safely and responsibly providing world-class service to meet the continually evolving energy needs of our customers and the communities we serve. As part of this commitment to our customers, we are continually diversifying our platform and service offerings to enable less carbon intensive energy solutions and undertaking decarbonization efforts on our operations.

Buckeye Partners is currently seeking a Facilities Associate with office support experience to join our growing team in Allentown, PA!

Role Summary:

The Facilities Associate is responsible for sorting, distributing, and managing all incoming and outgoing mail and packages for the Allentown office and assisting the Office Facility Lead with various facilities related duties, such as monitoring and maintaining the supply rooms, inventory kitchens for coffee, soda, and water supply, and restocking inventory at copier areas, etc. The Facilities Associate is also responsible to support the East Region Office in Macungie PA as needed.

Essential Duties & Responsibilities include:

• Customer Service: Providing great customer service interaction with internal and external individuals in meeting office facility needs, equipment and supply needs, handling and effectively resolving office facility Help Tickets, and supporting various office facility maintenance tasks and activities.
• Mailing Duties: Managing the mail room ensuring all classes of mail including UPS, FedEx, Express Mail, and private carriers are processed daily. Managing US Post office pickups and deliveries daily. Monitor postage level requirements in meters and notify supervisor when there is a problem.
• Relief Receptionist: Serving as the Relief Receptionist during lunch and time the Receptionist is not in the office.
• Supply Rooms: Organizing and maintaining all Supply Rooms on a weekly basis as new supplies are ordered and stocked on shelves.
• Inventory Control: Monitoring and keeping all stock of kitchen suppliers, coffee, soda, water supply, and office supplies.
• And other duties as assigned.

Position Requirements:

• High School Diploma or equivalent required.
• 5+ years related experience.
• Proficiency using Microsoft Office required and basic knowledge of Outlook.
• Experience working in an office setting.
• Previous mailroom, clerical, or facilities experience a plus.

Certificates & Licenses:

• Valid driver's license required.

Other Skills, Attributes and Abilities:

• This position requires someone who can work well under pressure and can handle multiple tasks at once. Should be flexible and willing to adapt and resolve any problem that may arise.
• Since this position requires contact and communication with personnel on all levels, excellent interpersonal and customer service skills are required.
• Must be able and willing to spend a large degree of one's time on his/her feet and be able to lift large, heavy packages.
• This position requires 8-hour shifts during normal business hours. This position requires flexibility to accommodate unscheduled changes in work routine and assigned shifts. Availability to work overtime, weekends, and holidays may be required in the event of an emergency call out with the Allentown and Macungie facilities.
• This role requires the ability to drive between Company locations in a Company vehicle during shift hours.
• This position requires the ability to safely and successfully perform essential job functions consistent with ADA, FMLA and other federal, state and local standards, including meeting qualitative and or/quantitative productivity standards.
• This role requires the ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards.
• This position requires compliance with all personnel policies.

Physical and Safety Requirements:

• The person in this position needs to occasionally move inside the office to access file cabinets, office equipment, etc.
• The employee is frequently required to effectively communicate with others.

About You:

To be successful in the Buckeye culture, our employees must possess a demonstrated commitment to environmental responsibility and regulatory compliance. Excellent communication, both written and verbal, as well as strong organizational skills are paramount. You must work independently and be able to exercise tact, discretion, and professionalism when dealing with internal and external customers, and when handling sensitive and confidential information.

Buckeye wants to create and reward an organizational focus that stimulates the creative and entrepreneurial actions of its employees that result in innovative ways of reducing costs, generating revenues, improving productivity, or improving processes.

People First Culture:

From managing over 5,000 miles of pipeline to commercializing clean energy projects, our people collaborate to provide world-class service and meet the changing energy needs of our customers. Our employee-first culture means that we invest in our employees and equip them to be fully contributing members of high performing teams. We are focused on collaboration, inclusion, empowerment, accountability, and professional development. We want the best in you to bring out the best in us.

Join us as we work together to build a business that is responsive to the needs of the future while continuing to serve the energy needs of communities today.