Office Experience & Workplace Culture Lead

pioneeraerosupply; Chicago (IL); On-site; USD 62,000 - 70,000; Full time

Benefits offered by this job

Office environment stipend

Restaurant/grocery discounts

Job summary

Pioneer Aero Supply is seeking an Office & Workplace Experience Manager in Chicago, IL. The role requires full-time, in-office presence five days a week to maintain a high-energy, compliant corporate environment and seamless operations.

You will own facilities, vendor coordination, onboarding logistics, and culture initiatives while partnering with HR and leadership to scale the business responsibly.

Qualifications

• 4+ years of office management, corporate facilities coordination, or workplace hospitality experience.
• Proven ability to establish workplace boundaries, enforce policies, and hold cross-functional professionals and vendors accountable.
• Experience managing vendors, balancing operational budgets, and developing process improvements.
• Strong written communication skills and the ability to draft newsletters, office procedures, and facility guidelines confidently.
• Ability to guide and support leaders through workplace shifts, organizational logistics, and space planning.

Responsibilities

• Own the corporate office environment standards and enforce policies across teams and vendors.
• Manage reception, mail, seating charts, nameplate printing, and FOB access system.
• Support HR with onboarding logistics, laptop distribution, and onboarding readiness deadlines.
• Coordinate facilities, safety, and vendor relationships to ensure SLAs and budget adherence.
• Lead culture, newsletters, Town Halls, and employee engagement activities.

Skills

Office management

Vendor management

Budget management

Written communication

Leadership support

Job description

Pioneer Aero Supply is seeking an Office & Workplace Experience Manager in Chicago, IL. The role requires full-time, in-office presence five days a week to maintain a high-energy, compliant corporate environment and seamless operations.

You will own facilities, vendor coordination, onboarding logistics, and culture initiatives while partnering with HR and leadership to scale the business responsibly.