Chicago Office Experience Lead - Part-Time

Clutch Canada; Chicago (IL); On-site; USD 16,740 - 23,436; Part time

Benefits offered by this job

Five weeks paid time off

11 company paid holidays

Healthcare packages

401K with matching

Wellness benefits

Learning reimbursement

Volunteer time off

Donation matching

Job summary

Smartly is seeking a proactive Workplace Experience Coordinator to independently manage the Chicago office. You will be the primary on-site contact, creating a welcoming, organized environment for employees, visitors, and external partners.

This part-time, on-site position runs Tuesdays–Thursdays, 8:00 AM–2:00 PM, with occasional flexibility for extra hours to support meetings or events. You will handle office operations, hospitality, and events in collaboration with the global Workplace

Qualifications

• Experience in office administration or related fields.
• Experience with vendors and service providers is an advantage.
• Experience managing office supplies and day-to-day operations.
• Experience supporting employees, visitors, and guests in a professional environment.
• Proficiency with MS Office or Google Workspace; Slack experience is a plus.
• Strong written and verbal communication in English.

Responsibilities

• Manage day-to-day operations of the Chicago office, ensuring a safe, organized, and efficient workplace.
• Order and maintain office, kitchen, pantry, and hospitality supplies, ensuring full stock and presentation to a high standard.
• Coordinate grocery orders, catering, snacks, beverages, and refreshments for employees, meetings, and events.
• Maintain office supplies, equipment, and inventory, coordinating purchases as needed.
• Liaise with vendors, service providers, and building management to keep the office well maintained.

Skills

Office administration

Hospitality

Customer service

Vendor coordination

MS Office / Google Workspace

Tools

Microsoft Office

Google Workspace

Slack

Job description

Smartly is seeking a proactive Workplace Experience Coordinator to independently manage the Chicago office. You will be the primary on-site contact, creating a welcoming, organized environment for employees, visitors, and external partners.

This part-time, on-site position runs Tuesdays–Thursdays, 8:00 AM–2:00 PM, with occasional flexibility for extra hours to support meetings or events. You will handle office operations, hospitality, and events in collaboration with the global Workplace