Office Experience & Events Lead — Austin

MongoDB; Austin (TX); On-site; USD 45,000 - 88,000; Full time

Benefits offered by this job

Equity

Employee stock purchase

Flexible PTO

Parental leave

Fertility assistance

401(k)

Mental health support

Inclusive health insurance

Health benefits

Job summary

MongoDB is seeking a Senior Workplace Coordinator to support the Austin office and help create a workplace experience that is welcoming, productive, and energizing for employees and visitors alike.

In this role, you will plan and execute workplace-supported events, manage vendor relationships, and ensure daily operations run smoothly while partnering with cross-functional teams to shape a vibrant office culture in Austin.

Qualifications

• 3+ years in workplace/office coordination, hospitality, events, or related fields.
• Strong event planning and execution experience in office/guest-facing settings.
• Excellent organizational and detail-oriented skills.
• Proactive, hands-on approach with ability to manage multiple priorities.
• Strong communication with diverse stakeholders.
• Warm, service-oriented mindset with emotional intelligence.
• Experience with vendors, budgets, and admin processes.
• Comfort with workplace tech including Google Workspace and MS Office.
• Onsite Austin office availability.

Responsibilities

• Lead planning and execution of workplace events, activations, and office experiences.
• Partner with cross-functional teams to deliver thoughtful programming.
• Manage event logistics from concept to completion including vendors and catering.
• Ensure events align with employee experience goals and budgets.
• Maintain front-of-house hospitality and welcoming environment.
• Respond to employee requests and manage space setups.
• Conduct office walkthroughs to identify and fix issues.
• Monitor supplies and coordinate replenishment weekly.
• Manage vendor relationships for cleaning, meals, maintenance, and services.
• Communicate updates clearly and serve as a visible workplace contact in Austin.
• Track workplace spending related to events and operations.
• Balance creativity with practical decisions within budget.

Skills

Event planning

Vendor management

Planning & coordination

Cross-functional collaboration

Organization

Communication

Hospitality mindset

Proactive service mindset

Microsoft Office

Google Workspace

Job description

MongoDB is seeking a Senior Workplace Coordinator to support the Austin office and help create a workplace experience that is welcoming, productive, and energizing for employees and visitors alike.

In this role, you will plan and execute workplace-supported events, manage vendor relationships, and ensure daily operations run smoothly while partnering with cross-functional teams to shape a vibrant office culture in Austin.