Office Experience Coordinator

Wärtsilä; Fort Lauderdale (FL); On-site; USD 42,000 - 52,000; Full time

Job summary

Wärtsilä North America in Fort Lauderdale is seeking an organized Office Coordinator to ensure smooth day-to-day operations and a welcoming experience for employees, visitors, and contractors. You will coordinate front desk activities, office services, and meeting logistics, while supporting local leadership.

The ideal candidate has strong English communication, at least two years in office coordination, and a proactive, service-oriented mindset.

Qualifications

• High school diploma or GED.
• At least two years of experience in office coordination or related role.
• Strong written and verbal English communication skills.
• Professional, welcoming, and service-oriented approach.
• Excellent organizational and time-management abilities with attention to detail.
• Ability to manage multiple priorities in a dynamic environment.
• Collaborative mindset and ability to work with diverse teams.
• Proficiency in Microsoft Office applications.

Responsibilities

• Welcome employees, visitors, contractors, and guests in a professional, courteous manner.
• Respond to inquiries by phone, email, and in person, directing requests to the appropriate teams.
• Manage visitor systems, access logs, badges, and notifications.
• Support site security procedures and maintain controlled access to the facility.
• Conduct safety and environmental orientations for employees, contractors, and visitors.
• Maintain a clean, organized reception and common areas.
• Coordinate meeting and event logistics, including room reservations and catering.
• Receive, process, and distribute mail, packages, and deliveries.
• Manage procurement, inventory, and replenishment of office supplies.
• Administer regional mobile phone programs, inventory, distribution, and service communications.
• Provide office tours for visitors and new employees.
• Support employee engagement activities contributing to a positive workplace.
• Provide administrative support to local leadership and executive staff.

Skills

Office coordination

Communication skills

Multitasking

MS Office

Customer service

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

Wärtsilä North America in Fort Lauderdale is seeking an organized Office Coordinator to ensure smooth day-to-day operations and a welcoming experience for employees, visitors, and contractors. You will coordinate front desk activities, office services, and meeting logistics, while supporting local leadership.

The ideal candidate has strong English communication, at least two years in office coordination, and a proactive, service-oriented mindset.