Office Experience Coordinator

Prismier LLC.; Bolingbrook, Northern (IL, KY); Hybrid; USD 28,000 - 30,000; Part time

Benefits offered by this job

Paid holidays

Employee appreciation events

Competitive hourly pay

Culture that supports growth

Job summary

Prismier LLC in Bolingbrook, IL is seeking an Administrative Assistant to be the heartbeat of our office. This role blends office coordination, administrative support, and culture-building to create a welcoming, organized, and professional environment for employees, customers, vendors, and visitors.

You’ll handle phones, greetings, meetings, mail, supplies, CRM updates in Salesforce, and cross‑department support while helping with employee appreciation events.

Qualifications

• Two+ years of administrative/office coordination experience.
• Excellent organizational and time-management skills.
• Strong verbal and written communication skills.
• Detail-oriented with ability to prioritize tasks.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Experience with Salesforce or CRM is a plus.
• Professional, dependable, and discreet with good judgment.
• Ability to work independently and across teams.

Responsibilities

• Answer and direct incoming calls with excellent customer service.
• Welcome employees, customers, vendors, and visitors professionally.
• Maintain an organized, welcoming office environment.
• Coordinate meetings, rooms, and office logistics.
• Manage mail, packages, and deliveries.
• Order supplies and manage inventory within budget.
• Coordinate maintenance for office equipment.
• Provide admin support to multiple departments across the organization.
• Assist Sales & Marketing with tasks, including Salesforce updates.
• Identify and solve day-to-day office needs before they become problems.
• Perform other duties as assigned.

Skills

Administrative experience

Office coordination

Time management

Verbal & written communication

Attention to detail

Microsoft Office Suite

Salesforce / CRM

Problem-solving

Customer service mindset

Professionalism & discretion

Team collaboration

People-focused attitude

Tools

Microsoft Office Suite

Salesforce CRM

Job description

Prismier LLC in Bolingbrook, IL is seeking an Administrative Assistant to be the heartbeat of our office. This role blends office coordination, administrative support, and culture-building to create a welcoming, organized, and professional environment for employees, customers, vendors, and visitors.

You’ll handle phones, greetings, meetings, mail, supplies, CRM updates in Salesforce, and cross‑department support while helping with employee appreciation events.