Administrative Assistant

Prismier LLC.; Bolingbrook, Northern (IL, KY); Hybrid; USD 28,000 - 30,000; Part time

Benefits offered by this job

Paid holidays

Employee appreciation events

Competitive hourly pay

Culture that supports growth

Job summary

Prismier LLC in Bolingbrook, IL is seeking an Administrative Assistant to be the heartbeat of our office. This role blends office coordination, administrative support, and culture-building to create a welcoming, organized, and professional environment for employees, customers, vendors, and visitors.

You’ll handle phones, greetings, meetings, mail, supplies, CRM updates in Salesforce, and cross‑department support while helping with employee appreciation events.

Qualifications

• Two+ years of administrative/office coordination experience.
• Excellent organizational and time-management skills.
• Strong verbal and written communication skills.
• Detail-oriented with ability to prioritize tasks.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Experience with Salesforce or CRM is a plus.
• Professional, dependable, and discreet with good judgment.
• Ability to work independently and across teams.

Responsibilities

• Answer and direct incoming calls with excellent customer service.
• Welcome employees, customers, vendors, and visitors professionally.
• Maintain an organized, welcoming office environment.
• Coordinate meetings, rooms, and office logistics.
• Manage mail, packages, and deliveries.
• Order supplies and manage inventory within budget.
• Coordinate maintenance for office equipment.
• Provide admin support to multiple departments across the organization.
• Assist Sales & Marketing with tasks, including Salesforce updates.
• Identify and solve day-to-day office needs before they become problems.
• Perform other duties as assigned.

Skills

Administrative experience

Office coordination

Time management

Verbal & written communication

Attention to detail

Microsoft Office Suite

Salesforce / CRM

Problem-solving

Customer service mindset

Professionalism & discretion

Team collaboration

People-focused attitude

Tools

Microsoft Office Suite

Salesforce CRM

Job description

At Prismier, culture isn’t a buzzword. It’s who we are.

At Prismier, we’re looking for someone who loves bringing organization to busy days, enjoys helping others, and takes pride in creating an exceptional experience for employees, customers, vendors, and visitors.

This position is the heartbeat of our office.

You’ll support the daily operations that keep Prismier running smoothly while creating a welcoming, organized, and professional environment for everyone who walks through our doors.

We’re not just looking for someone to answer phones or order office supplies. We’re looking for someone who notices the little things, anticipates needs before they’re asked, enjoys supporting others, and takes pride in making the office a place people enjoy coming to every day.

You’ll also help support employee appreciation events, company celebrations, and culture initiatives that make Prismier a rewarding place to work.

We’re looking for someone who wants to become an important part of our team, not just fill a position.

If you’re someone who enjoys variety, thrives in an organized environment, and loves helping people, we’d love to meet you.

What You’ll Do

This role is a blend of office coordination, administrative support, and helping create an exceptional workplace experience.

Office Operations

• Answer and direct incoming phone calls while providing exceptional customer service.
• Welcome employees, customers, vendors, and visitors with professionalism and warmth, creating a positive first impression of Prismier.
• Maintain an organized, welcoming, and professional office environment.
• Coordinate meetings, conference rooms, and office logistics.
• Manage incoming and outgoing mail, packages, and deliveries.
• Order office supplies and maintain inventory within budget.
• Coordinate maintenance and service for office equipment.
• Provide administrative support to multiple departments across the organization.
• Support the Sales & Marketing team with administrative tasks, including Salesforce CRM updates.
• Help identify and solve day-to-day office needs before they become problems.
• Perform other administrative duties as assigned.

Employee Experience & Culture

At Prismier, creating a great workplace is everyone’s responsibility.

In this role, you’ll partner with our Director of People & Culture to help support initiatives that make Prismier a place people genuinely enjoy coming to work.

• Assist with employee appreciation events and celebrations.
• Help coordinate company lunches, team events, and employee recognition activities.
• Help maintain a welcoming, positive, and organized workplace environment.
• Jump in wherever needed to support the team and contribute to our culture.

What You Bring

We’re looking for someone who enjoys helping others, takes ownership of their work, and naturally creates organization wherever they go.

• Two or more years of administrative, office coordination, or office support experience.
• Outstanding organizational and time management skills.
• Excellent verbal and written communication skills.
• Strong attention to detail and the ability to prioritize multiple responsibilities.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Experience with Salesforce or another CRM system is a plus.
• Strong problem-solving skills and sound judgment.
• A positive, service-oriented attitude.
• Professionalism, dependability, and discretion.
• The ability to work independently while collaborating with multiple departments.
• A genuine passion for helping people and creating a positive workplace.

Why Prismier?

At Prismier, our people are our greatest competitive advantage.

We believe culture isn’t something you talk about. It’s something you build every day. We hire people who care about doing great work, supporting one another, and continuously improving.

Our Core Values guide every decision we make.

BE NICE
Treat everyone with kindness, respect, and empathy.

OWN IT
Take initiative, solve problems, and follow through.

APPRECIATE YA
Celebrate one another and recognize great work.

GROW ON
– Stay curious.
– Keep learning.
– Never stop improving.

If these values resonate with you, you’ll fit right in.

About Prismier

Prismier is simplifying manufacturing.

We partner with customers around the world to transform ideas into high-quality manufactured products from prototype through production. Through advanced technology, collaborative partnerships, and an unwavering commitment to excellence, we’re changing the way manufacturing gets done.

As we continue to grow, we’re looking for great people who want to grow with us.

If you’re looking for meaningful work where you’ll make a real impact while enjoying flexibility and being part of a close-knit, collaborative team, we’d love to hear from you.

• External Posting Title: Office Coordinator / Administrative Assistant
• Internal Job Title: Administrative Assistant
• Reports To: Director of People & Culture
• Location: Bolingbrook, IL
• Schedule: Part-Time (approximately 25–30 hours per week)
• Typical Hours: Monday through Friday, daytime schedule (approximately 9:00 a.m. to 2:00–3:00 p.m.)
• Compensation: $20.00–$22.00 per hour, based on experience.
• Travel: None
• Competitive hourly pay.
• Paid holidays, where applicable.
• Employee appreciation events and celebrations.
• A collaborative, people-first culture where your work truly matters.
• Opportunities to grow with a rapidly growing company.
• The opportunity to make a meaningful impact every day.

Prismier LLC is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Apply for the Administrative Assistant Position