Office Experience Architect (Contract) – NYC Onsite

Maven Recruiting Group; New York (NY); On-site; USD 37,195 - 46,838; Full time

Job summary

Maven Recruiting Group in New York City is seeking a Contract Office Coordinator to support day-to-day operations and create a seamless workplace experience for employees and visitors.

This onsite role collaborates across teams, manages office operations, events, and vendor relations, and greets guests. Ideal candidates are highly organized, proactive, and customer-focused in a fast-paced environment.

Qualifications

• Previous experience in office coordination, workplace, administrative, hospitality, or operations support
• Highly organized with exceptional attention to detail
• Proactive, resourceful, and able to anticipate needs before they arise
• Friendly, service-oriented, and enjoys creating a positive workplace experience
• Comfortable juggling multiple priorities in a fast-paced environment
• Strong communication and problem-solving skills
• Proficient with Microsoft Office and Google Workspace

Responsibilities

• Create a welcoming, organized, and efficient office environment for employees and visitors
• Coordinate day-to-day office operations, ensuring everything runs smoothly
• Support internal meetings, team events, and office-wide initiatives
• Manage office inventory, supplies, and vendor relationships
• Partner with facilities and building management to address office needs
• Greet guests and assist with conference room coordination
• Serve as a resource for employees by helping resolve day-to-day workplace requests
• Assist with additional administrative and operational projects as needed

Job description

Maven Recruiting Group in New York City is seeking a Contract Office Coordinator to support day-to-day operations and create a seamless workplace experience for employees and visitors.

This onsite role collaborates across teams, manages office operations, events, and vendor relations, and greets guests. Ideal candidates are highly organized, proactive, and customer-focused in a fast-paced environment.