Executive Manager

V2Soft; Bloomfield Hills (MI); On-site; USD 90,000 - 130,000; Full time

Job summary

V2Soft is seeking an Executive Manager in Bloomfield Hills, MI to support the CEO across global operations. The role emphasizes efficiency, confidentiality, and strategic administrative leadership to enable executive focus on key initiatives.

The position functions as a Task Manager, requiring excellent multitasking, organization, and follow-up skills, with flexible hours to meet demands of a dynamic global role.

Qualifications

• Bachelor's degree in business administration or related field; Master’s preferred.
• 10+ years in executive support roles, managing tasks, projects, and global operations.
• Strong multitasking, attention to detail, and follow-up abilities.
• Excellent organizational, communication, and confidentiality skills.

Responsibilities

• Act as the primary contact for the CEO's direct reports and track tasks.
• Organize, prioritize, and execute tasks related to global operations.
• Draft and edit correspondence, reports, and presentations for the CEO.
• Prepare agendas and presentations for meetings and events.

Skills

Multitasking

Organizational skills

Communication

Follow-up

Confidentiality

Education

Bachelor's degree in business administration

Master's degree preferred

Tools

PM software

Job description

V2Soft is a global leader in IT services and business solutions, delivering innovative and cost-effective technology solutions worldwide since 1998. We have headquartered in Bloomfield Hills, MI and have 16 offices spread across six countries. We partner with Fortune 500 companies to address complex business challenges. Our services span AI, IT staffing, cloud computing, engineering, mobility, testing, and more. Certified with CMMI Level 3 and ISO standards, V2Soft is committed to quality and security. Beyond our work, we actively support local communities and non-profits, reflecting our core values. Join us to be part of a dynamic and impactful global company! Please visit us at www.v2soft.com to know more.

Job Description

V2Soft is hiring for an Executive Manager at Bloomfield Hills, MI.

Position Overview

The Executive Manager to the CEO plays a pivotal role in supporting the Chief Executive Officer (CEO) in ensuring the smooth functioning of global operations for all the companies withing the CEO's group. This position involves a high level of responsibility, confidentiality, and coordination. The Executive Manager is expected to provide efficient administrative, operational, and strategic support to the CEO, enabling them to focus on key business initiatives and decision-making.

The role primarily functions as a Task Manager, requiring excellent multitasking, organizational, and follow up skills. Flexibility in work hours is essential to meet the demands of this dynamic position.

Key Responsibilities

• Act as the primary point of contact for the CEO's direct reports, tracking their assigned tasks and ensuring they are completed within specified timelines.
• Organize, prioritize, and execute tasks related to global operations, coordinating with various departments and teams as necessary.
• Implement efficient task management systems to monitor progress and facilitate follow-ups.
• Work with CEO's direct reports for their KRA, KPI and target achievement reports.
• Draft and edit correspondence, reports, and presentations on behalf of the CEO.
• Screen and direct phone calls and emails, providing necessary follow-up and prioritizing tasks.

Administrative Support

• Manage CEO's calendar, appointments, and meetings, ensuring efficient use of time.
• Prepare agendas, documents, and presentations for meetings, conferences, and events.
• Coordinate travel arrangements and itineraries for the CEO and other executives as necessary.
• Handle sensitive and confidential information with discretion.

Strategic Planning

• Assist the CEO in developing and executing strategic initiatives and projects.
• Conduct research and analysis to support decision-making processes.
• Prepare reports and summaries for the CEO to aid in strategic discussions.

Project Management

• Manage special projects as assigned by the CEO, ensuring timely completion and high-quality outcomes.
• Coordinate cross-functional teams, facilitate communication, and monitor project progress.

Global Operations Coordination

• Collaborate with international teams to ensure seamless coordination and communication between different regions and time zones.
• Monitor operational activities across global locations, identifying opportunities for standardization and process improvement.

Reporting and Analysis

• Prepare regular reports for the CEO, summarizing the status of ongoing tasks, projects, and operational activities.
• Liaise with the CEO's direct reports, fostering a collaborative environment and ensuring alignment with organizational goals.
• Facilitate effective communication and cooperation between teams, departments, and subsidiaries within the group of companies.

Flexibility and Multitasking

• Demonstrate flexibility in work hours to accommodate global time differences and urgent tasks that may arise outside regular working hours.
• Handle multiple tasks simultaneously, ensuring that each task is given appropriate attention and priority.

Event and Relationship Management

• Plan and organize corporate events, meetings, and conferences involving the CEO.
• Build and maintain relationships with key stakeholders, partners, and clients on behalf of the CEO.

Qualifications

• Bachelor's degree in business administration, Management, or related field (Master's degree preferred).
• Proven experience (10+years) in executive support roles, specifically in managing tasks, projects, and global operations.
• Strong multitasking skills with exceptional attention to detail.
• Excellent organizational, communication, and follow-up abilities.
• Financial acumen and ability to analyze budgets and expenses.
• Proficiency in project management tools and software applications.
• Ability to work independently, prioritize tasks, and meet deadlines.
• Flexibility to adapt to changing priorities and work schedules.
• High level of professionalism, integrity, and confidentiality.

V2Soft is an Equal Opportunity Employer ( EOE).