Front Office & Operations Coordinator

Paycom; Deer Creek (IL); On-site; USD 30,000 - 34,000; Full time

Job summary

Heartland Food Solutions in Deer Creek, IL seeks an Office Coordinator to create a professional, welcoming, and organized office environment across one or more locations. You will be the first point of contact for visitors and callers while supporting operations and administrative functions.

The role covers event coordination, facilities management, HR postings, recruiting logistics, and general admin, including scheduling, document prep, and special projects.

Qualifications

• Prior experience in an administrative, receptionist, or office coordination role preferred.
• Strong organizational and multitasking skills with the ability to manage competing priorities.
• Proficiency in Microsoft Office Suite and SharePoint.

Responsibilities

• Serve as the first point of contact by greeting visitors and directing calls.
• Coordinate daily office operations and maintain organized spaces.
• Plan meetings and events including catering and vendor coordination.
• Maintain HR & Safety postings and ensure documents are up to date.
• Oversee cleanliness and readiness of common areas with vendors.
• Manage office inventory and supplies, and handle mail and shipments.
• Support recruiting and onboarding logistics as needed.
• Provide administrative support including scheduling and projects.

Skills

Office coordination

Multitasking

Excellent communication

Vendor coordination

Tools

Microsoft Office Suite

SharePoint

Job description

Heartland Food Solutions in Deer Creek, IL seeks an Office Coordinator to create a professional, welcoming, and organized office environment across one or more locations. You will be the first point of contact for visitors and callers while supporting operations and administrative functions.

The role covers event coordination, facilities management, HR postings, recruiting logistics, and general admin, including scheduling, document prep, and special projects.