Administrative Assistant

Rehmann; Cleveland (OH); On-site; Full time

Job description

Rehmann is a firm that puts people first. Our associates contribute to the Firm’s success with support, encouragement, and guidance from colleagues and leadership. When you join Rehmann, you are part of a culture that empowers your purpose and helps you reach your fullest potential. To learn more about Rehmann, visit: https://www.rehmann.com/careers/

Responsibilities

Administrative Assistant responsibilities:

• Make a memorable first impression to callers and visitors, ensuring the office space is first class
• Coordinate client meetings, including scheduling and preparing conference rooms, arranging lunches, and preparing materials
• Provide backup for answering phones
• Assist with maintaining the breakroom, stock supplies, and assist with setup/clean up when office lunches are brought in
• Schedule and coordinate office events, such as lunch & learns, happy hours, training sessions, busy season activities, and town hall meetings
• Maintain the office calendar and assist with creating the monthly office newsletter
• Receive and send mail and express packages
• Utilize various software tools and applications
• Type correspondence, reports, and other documents as needed
• Scan, copy, print, bind, and file projects
• Coordinate travel arrangements, including hotel rooms and rental car reservations for office colleagues

Marketing Conduit Responsibilities:

• Support local events and sponsorships, including venue selection, invitations, meals, name badges, and swag purchases
• Coordinate registrations, payments, and approvals for event participation
• Maintain marketing materials, giveaways, collateral, and supplies in the office
• Assemble physical and digital sales packets as needed for advisors
• Serve as a local liaison to the corporate marketing team
• Identify office associates and activities for social media and public relations use
• Assist with Salesforce updates, PowerPoint presentations, and prospect/client list creation

Desired Skills, Values & Experiences

• 2+ years in a professional office setting
• Experience coordinating the logistics of meetings and events
• Knowledge of various tax software packages is a plus
• Experience working in a deadline-focused environment
• Strong verbal and written communication across all levels of the firm
• Intermediate knowledge of Microsoft Word, Adobe PDF, PowerPoint, and Excel
• Professional office demeanor and business etiquette
• Willingness to tackle new challenges and projects
• Ability to learn new processes and best practices
• Desire to find opportunities to add value to the role
• Ability to multi-task while providing outstanding customer service to external and internal clients

We Put People First in all that we do. Our associates are our greatest assets, and we provide programs and benefits that encourage growth and development and align with their needs and goals. This includes benefits focused on physical and mental health, paid time off for volunteering and diversity-related activities, flexible work arrangements, and more.

When you join Rehmann, you become part of a firm dedicated to helping empower your purpose, whatever it may be. Rehmann is an Equal Opportunity Employer.