Office Engineer/Document Control Specialist – WA

Akana (Cooper Zietz Engineers, Inc.); Seattle (WA); On-site; USD 27,552 - 49,593; Full time

Benefits offered by this job

Medical coverage

401(k) with company match

Generous PTO

10 paid holidays

Job summary

A construction company in Seattle is seeking an Office Engineer/Document Control Specialist. This full-time role involves providing technical and administrative support for project documentation to ensure compliance with WSDOT standards. Candidates should have 2-5 years of experience in document control or office engineering, strong organizational skills, and experience with document management systems. Competitive salary offers range from $20-$36 hourly, along with a robust benefits package.

Qualifications

• 2–5 years of experience in construction administration, document control, or office engineering.
• Familiarity with WSDOT documentation standards.
• Ability to read and interpret plans and specifications.

Responsibilities

• Provide technical and administrative support.
• Maintain complete and audit‑ready project files.
• Track RFIs, submittals, and change orders.

Skills

Organizational skills

Attention to detail

Written communication

Document management

Tools

Aconex

ProjectWise

Procore

SharePoint

Job description

Office Engineer/Document Control Specialist

This is a full‑time position; some in‑office hours may be required periodically.

Join a fast‑paced construction team supporting transportation and public works projects, where you’ll play a critical role in ensuring project documentation is accurate, compliant, audit‑ready, and aligned with WSDOT standards.

Candidates must be local to the Greater Seattle Area.

What You Will Do

• Provide technical and administrative support
• Prepare, process, log, and file incoming and outgoing project documents
• Maintain project document filing systems and tracking logs
• Perform quality assurance on project documentation
• Maintain complete, accurate, and audit‑ready project files
• Manage IDRs, field notes, quantity tickets, and source documentation
• Track RFIs, submittals, change orders, RAMs, and correspondence
• Support preparation of monthly progress estimates
• Maintain Record of Materials (ROM) and certifications
• Assist with subcontractor compliance (RTS, Statements of Intent, payrolls)
• Support FSBE/SVBE/MWBE tracking and reporting
• Maintain contract documents, addenda, and schedules
• Assist with meeting coordination and documentation
• Ensure compliance with WSDOT and regulatory requirements
• Assist with SOP creation and document control improvements

What We Offer

• Competitive Salary: Range of hourly $20 - $36 hourly (based on experience), plus a robust benefits package that includes medical coverage, short‑ and long‑term disability, 401(k) with company match (after one year), generous PTO, and 10 paid holidays.
• Opportunities for Growth: Collaborative and supportive team environment fosters career growth and development.
• Meaningful Work: The chance to be part of a purpose‑driven company that makes a positive impact on communities and the environment. We have various committees you can join to help shape the future of our company!

Minimum Required Key Qualifications

• 2–5 years of experience in construction administration, document control, or office engineering
• Familiarity with WSDOT documentation standards (IDRs, ROM, field notes)
• Experience with document management systems (Aconex, ProjectWise, Procore, SharePoint, etc.)
• Strong organizational skills and attention to detail
• Ability to read and interpret plans, specifications, and contract documents
• Excellent written communication and record‑keeping skills

Akana is an equal‑opportunity employer and does not discriminate against any employee or applicant for employment based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

As part of our commitment to supporting the economic development of Native American communities, we provide Indian Preference in employment in accordance with FAR Clause 1452.226‑70. Qualified Indian applicants will be given preference in hiring, promotions, and other employment opportunities when they meet the necessary qualifications for the position. Proof of tribal affiliation or enrollment may be required to claim Indian Preference.

We value diversity in our workforce and encourage all qualified individuals, regardless of race, background, or identity, to apply.