Construction Project Assistant/Document Control Manager (Aviation)

Fronza & Francis, LLC; Seattle (WA); On-site; USD 65,000 - 90,000; Full time

Job summary

A women-owned construction management firm located in Seattle is searching for a Project Assistant/Document Control Manager. The ideal candidate will manage documents, coordinate between stakeholders, and support project tracking. Candidates must have a degree in Engineering, Architecture, or Construction Management alongside relevant experience. This role is full-time, with an emphasis on teamwork and excellent customer service.

Qualifications

• 5–7 years of experience in construction management or related field.
• Ability to work effectively in a team under pressure.
• Must be able to meet deadlines while providing exemplary customer service.
• Ability to work independently and complete assignments to instructions.

Responsibilities

• Manage and support the Contract Management System for official documents.
• Review contractor submittals for compliance.
• Coordinate meetings and manage project tracking logs.
• Support CM team during meetings: take minutes and prepare materials.
• Develop and maintain project tracking logs (RFIs, Submittals, NCRs).
• Provide support in estimating, cost documentation, and change orders.
• Process pay requests for construction contracts and manage pay estimates.
• Maintain construction photographs, logs, and monitoring records.
• Review plans to update RFIs and as-built drawings; keep records current.
• Prepare construction bulletins and change notices; manage unit quantity analysis.
• Coordinate with Port departments, contractors and tenants on shutdowns and access.
• Maintain correspondence and contract documents; support constructability reviews.
• Provide CM support as requested by Port Construction Manager.

Skills

MS Office Suite

OpenText

OSHA 10 hour

Education

Associate’s Degree or Bachelor’s Degree in Engineering, Architecture, or Construction management

Tools

Primavera

MS Project

InEight

Procore

Prolog

Prolog

Expedition

Job description

Job title: Project Assistant/Document Control Manager (Aviation)

Location: Seattle, WA

Job Type: Office / Field

Employment Type: Full-Time

Company Description: Fronza & Francis is a high-performance multi-state certified, women-owned firm that provides excellent customer-oriented services to industry clients. Our services consist of project management, construction management, project controls, contract administration, and contract compliance support services to both private and public sector companies. We have an integrated and scalable range of services which help our clients achieve their goals on projects of varying scope, budget, schedule, and complexity.

Job Description: As a Project Assistant/Document Control Manager you will be reporting to the Construction Manager. You will be responsible for tracking budget and schedule status, preparing estimates, submitting and maintaining project tracking logs, and coordinating between stakeholders, contractors and tenants.

Key Responsibilities

• Set up, maintain, manage, operate and support the Contract Management System (CMS) used for official documents and control tailored to specific projects. (Currently using OpenText as the database tool)
• Perform project close‑out and archive all manual and electronic CMS files using current archiving database and Iron Mountain offsite storage
• Review and accept/reject contractor submittals for contract compliance and ensure that all stakeholder responses are moving through the CMS
• Support CM team members for project meetings: take meeting minutes; and set up (organize, schedule, track) and prepare materials/make copies
• Develop, manage and maintain project tracking logs (RFIs / Submittals / NCRs/etc.) as requested
• Provide support in preparation, estimating, cost documentation and track execution of contract change orders
• Provide support in processing pay requests for construction contracts and manage pay estimate tracking processes
• Support the maintenance of construction photographs, logs and other monitoring/tracking records
• Review plans and specifications to update appropriate RFIs and maintain as built and red‑lined drawing records
• Provide support in the preparation of construction bulletins, field directive change notices, and unit quantity analysis
• Coordinate between stakeholders including Port departments, contractors and tenants to ensure proper documentation and execution of utility shutdowns, CAFs, site access and key requests
• Manage and maintain correspondence and construction documents including serial letters, commission memos, meeting notes, and other contract documents
• Provide support in reviewing and providing feedback on plans and specifications for constructability
• Provide construction management support as requested by the Port Construction Manager

Deliverables

• Weekly and monthly progress reports
• Shutdown requests
• Inspection logs
• Daily reports
• Force accounts
• Materials testing
• Other construction records when requested by the Port Construction Manager

Qualifications

Basic Requirements

• Associate’s Degree or Bachelor’s Degree in Engineering, Architecture, or Construction management
• 5–7 years of experience
• Ability to work effectively with a team
• Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service
• Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices

Preferred Qualifications

• Primavera, MS Project or other scheduling software
• InEight, OST or other estimating software
• Procore, Prolog, Expedition or other construction management software

Skills & Competencies

• MS Office Suite
• OpenText
• OSHA 10 hour

How to Apply

Submit your resume via job board or intranet.

Equal Employment Opportunity Statement

Fronza & Francis is an equal opportunity employer. We welcome diversity and are committed to creating an inclusive workplace for all. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, or veteran status.