Office Engineer

AI Engineers, Inc.; Hartford (CT); On-site; USD 40,000 - 80,000; Full time

Job summary

AI Engineers is seeking a beginner to intermediate Office Engineer to support transportation and infrastructure construction projects across Connecticut. The role involves assisting the Resident Engineer with daily construction administration, document control, contractor coordination, and reporting on active projects.

The ideal candidate will have strong organizational skills, transportation construction experience, and the ability to manage high volumes of documentation in a fast-paced

Qualifications

• Bachelor's degree in Civil Engineering, Construction Management, Engineering Technology, Architecture, or related field required
• Minimum of 2–5 years of experience in construction management, transportation infrastructure, or heavy civil/public works projects required
• Prior experience as an Office Engineer on CTDOT, MTA, Metro-North, Amtrak, or similar projects strongly preferred
• Strong understanding of construction administration, document control procedures, and contract management practices
• Experience supporting Resident Engineers and construction management teams on active infrastructure projects
• Proficiency in Microsoft Office Suite including Word, Excel, Outlook, and Adobe Acrobat
• Experience with Compass and AWP software preferred
• Experience utilizing electronic document management and project management systems preferred
• Excellent written and verbal communication skills
• Strong organizational skills with ability to manage multiple priorities
• Ability to work independently and collaboratively within multidisciplinary teams
• Ability to maintain accurate records in fast-paced environments
• Willing to work throughout Connecticut including field offices and active sites
• Valid driver’s license required
• Compensation is commensurate with experience in the role
• Range of $40-$80

Responsibilities

• Support the Resident Engineer and project management staff with daily construction administration activities
• Manage and maintain project documentation
• Track contractor submissions and maintain accurate project logs and records
• Coordinate document reviews between contractors, consultants, client agencies, and internal teams
• Prepare meeting agendas, meeting minutes, project reports, and construction documentation
• Assist with construction progress tracking and schedule monitoring
• Review documentation for accuracy, completeness, and compliance with contract requirements
• Support project closeout and turnover documentation
• Maintain electronic filing systems per project procedures and agency requirements
• Coordinate with inspectors, Resident Engineers, contractors, and client representatives regarding project documentation and field activities
• Support invoice review, quantity verification, and contract administration processes
• Utilize project management and document control systems to organize and track project information
• Assist with coordination of project correspondence and responses between stakeholders
• Maintain professionalism and effective communication in high-pressure construction environments

Skills

Project coordination

Documentation control

MS Office

Field coordination

Communication

Education

Bachelor's degree in Civil Engineering or related field

Tools

Compass

AWP software

Procore

Job description

AI Engineers is a multidisciplinary engineering and construction management firm providing transportation, bridge, rail, transit, highway, water/wastewater, site/civil, and technology services to public and private sector clients. Since 1991, AI Engineers has delivered innovative infrastructure solutions while fostering a collaborative, growth-oriented, and team-focused environment for its employees.

AI Engineers is committed to improving infrastructure and quality of life through accountability, innovation, professionalism, and technical excellence.

Position Summary

AI Engineers is seeking a beginner - intermediate Office Engineer to support transportation and infrastructure construction projects throughout the Connecticut area. The Office Engineer will support the Resident Engineer and construction management staff with project administration, document control, contractor coordination, reporting, and contract administration activities on active construction projects.

The ideal candidate will possess strong organizational skills, transportation construction experience, and the ability to manage high volumes of documentation and coordination in a fast-paced project environment.

This position may require work in field offices and active construction sites throughout Connecticut based on project assignments.

Responsibilities

• Support the Resident Engineer and project management staff with daily construction administration activities
• Manage and maintain project documentation.
• Track contractor submissions and maintain accurate project logs and records
• Coordinate document reviews between contractors, consultants, client agencies, and internal project teams
• Prepare meeting agendas, meeting minutes, project reports, and construction documentation
• Assist with construction progress tracking and schedule monitoring
• Review documentation for accuracy, completeness, and compliance with contract requirements
• Support project closeout and turnover documentation
• Maintain electronic filing systems in accordance with project procedures and agency requirements
• Coordinate with inspectors, Resident Engineers, contractors, and client representatives regarding project documentation and field activities
• Support invoice review, quantity verification, and contract administration processes.
• Utilize project management and document control systems to organize and track project information
• Assist with coordination of project correspondence and responses between project stakeholders
• Maintain professionalism and effective communication in high-pressure construction environments

Qualifications

• Bachelor’s degree in Civil Engineering, Construction Management, Engineering Technology, Architecture, or related construction/engineering field required
• Minimum of 2-5 years of experience in construction management, transportation infrastructure, or heavy civil/public works projects required
• Prior experience serving as an Office Engineer on CTDOT, , MTA, Metro-North, Amtrak, or similar transportation/public agency projects strongly preferred
• Strong understanding of construction administration, document control procedures, and contract management practices
• Experience supporting Resident Engineers and construction management teams on active infrastructure projects
• Proficiency in Microsoft Office Suite including Word, Excel, Outlook, and Adobe Acrobat
• Experience with Compass and AWP software preferred.
• Experience utilizing electronic document management and project management systems preferred
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously
• Ability to work independently and collaboratively within multidisciplinary project teams
• Ability to maintain accurate and organized records in fast-paced construction environments
• Must be willing and able to work throughout the Connecticut area, including field offices and active construction sites as required by project assignments
• Valid driver’s license required.
• Compensation is commensurate with experience in the role.
• Range of $40-$80

Preferred Qualifications

• CTDOT construction project experience strongly preferred
• Experience working on railroad, bridge, highway, transit, or transportation infrastructure projects
• Familiarity with CTDOT procedures, forms, and construction documentation requirements
• OSHA 10 or OSHA 30 certification preferred
• Experience with Primavera P6, Procore, E-Builder, SharePoint, or similar project management/document control platforms preferred

Why Join AI Engineers

AI Engineers offers the opportunity to work on impactful transportation and infrastructure projects alongside experienced professionals in a collaborative and professional environment. We are committed to supporting employee growth, technical development, and long-term career advancement while delivering high-quality engineering and construction management services to our clients.

AI Engineers is an Equal Opportunity Employer.