Office & Data Assistant (NonProfit) Staten Island

AHRC New York City; New York (NY); On-site; USD 33,300 - 40,700; Full time

Benefits offered by this job

Full Medical Insurance at No Cost

Generous Paid time off

Paid Training

Dental insurance

Vision insurance

Tuition Reimbursement

403(b) retirement plan

Life insurance

Employee discount

Job summary

AHRC New York City is seeking an Office and Data Assistant for their Staten Island program. This role involves various administrative tasks, including data entry, employee payroll assistance, and maintaining office supplies. You will collaborate with program staff to ensure operational efficiency and safety.

Requirements include at least two years of administrative experience, strong communication skills, and proficiency in MS Office. Benefits include comprehensive medical insurance, generous paid time off, and a 403(b) retirement plan.

Qualifications

• Minimum of two years of experience as an administrative assistant in a human services agency.
• Adept at using computers and technology.
• Valid New York State Driver's license preferred.

Responsibilities

• Engage in data entry and program recordkeeping.
• Assist with student payroll and distribute incentives.
• Track participant attendance and collaborate with supervisors.

Skills

Interpersonal communication skills

Detail-oriented

Organization

MS Office proficiency

Ability to collaborate

Adaptability

Education

Associate degree preferred

High School diploma with experience

Job description

Company Description

AHRC NYC is one of the largest providers of services for children and adults with developmental disabilities in New York City. Our mission is to advocate for people who are neuro-diverse to lead full and equitable lives. Come join the company where generosity guides us as we honor our legacy and continuously grow through a culture of curiosity, creativity and optimism.

Job Description

AHRC New York is seeking an Office and Data Assistant for their Staten Island Advance and Earn Program. Salary: $37,000 per year.... this position comes with a generous and comprehensive Benefit package which includes Free Medical Insurance. See additional Benefit information below.

Position Overview

The Office Administrator will engage in various administrative tasks pertinent to program execution and contract requirements including completing data entry in the electronic data record system, assisting with student payroll, distributing incentives and paychecks where appropriate, maintaining, and distributing technology, inventory of office supplies and equipment, tracking participant attendance and other admin assignments. The Office Admin is responsible for health and safety procedures and ensures staff safety training in collaboration with the program leadership team. The Office Admin collaborates with and supports all program supervisors and staff.

Essential Responsibilities

• Perform recordkeeping responsibilities: MetroCard and lunch card distribution log, program attendance, program expense reports, monthly health and safety reports, etc.
• Provide other administrative support activities such as, but not limited to, opening and distributing mail/faxes; typing correspondence; screening telephone calls; greeting visitors and maintaining visitor logs; scheduling appointments; ordering supplies.
• Organize, audit, and maintain paper and electronic participant records as required by the funders.
• Provide operational support as needed such as maintaining staff contact, training records, vendor lists, etc.
• Produce and analyze program performance reports in electronic data systems and provide information to the Program Director on a regular basis.
• Address public inquiries about the program through email or by phone and assist with program recruitment efforts such as intake, testing, and eligibility document verification.
• Attend program staff meetings, record minutes, and ensure timely communication of program needs to appropriate parties.
• Facilitate health and safety activities, communication and training, as well as represent program at the department safety committee meetings.
• Perform other administrative tasks as assigned.

Qualifications

• Education / Knowledge / Skills Required: Associate degree preferred, or High School diploma with a minimum of two (2) years of experience working as an administrative assistant in a human services agency.
• Strong interpersonal, written, and verbal communication skills.
• Highly organized, resourceful, and detail oriented with ability to meet deadlines.
• Adept at using computers, technology, and MS Office programs.
• Proven capacity to work productively in highly collaborative settings and to coordinate the needs of multiple stakeholders.
• Flexibility to operate in a rapidly changing work environment, with ability to adapt and be sensitive to the organizational culture.
• Ability to establish and maintain an effective working relationship with staff, program participants, and DYCD.
• Valid New York State Driver's license preferred.

Benefits

• Full Medical Insurance at No Cost to Employees! (Single & Family Plans)
• Generous Paid time off (sick, personal & vacation)
• Paid Training
• Dental insurance
• Vision insurance
• Tuition Reimbursement
• Referral program
• 403(b) retirement plan
• 403(b) company match
• Life insurance
• Employee discount
• Health savings account

Equal Opportunity Employer

AHRC New York City is an Equal Opportunity Employe