Administrative Operations Assistant Bronx

AHRC New York City; New York (NY); On-site; USD 32,760 - 40,040; Full time

Benefits offered by this job

Free medical insurance (single &Family

Paid time off (sick, personal &vacay)

Job summary

AHRC New York City is seeking an Administrative Operations Assistant (AOA) for the Family and Clinical Services program in the Bronx. The role involves a wide range of routine administrative tasks, data entry, file management, and receptionist duties to support day-to-day operations.

Under supervision, you will handle standard office activities, maintain records, prepare reports, and assist with payroll-related documents while upholding confidentiality and professional communication with staff

Qualifications

• HS diploma or GED plus 1–3 years of related work experience or an AA/BA degree plus 6 months to 1 year of related work experience.
• Basic computer skills including Word, Excel, and Outlook.
• Ability to input and process information into agency databases and follow office procedures.

Responsibilities

• Open and distribute mail and faxes; greet visitors; schedule appointments; organize files; respond to information requests.
• Maintain records, logs, and filing systems; manage paper and electronic files.
• Prepare routine reports and spreadsheets; process documents for accuracy and compliance.
• Assist with invoices in Workplace and reconcile petty cash; maintain confidentiality where required.

Skills

Interpersonal communication

Verbal and written communication

Attention to detail

Following directions

Education

HS Diploma or GED

AA/BA degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Ev3

Workplace

Great Plains

CMHC

Job description

Company Description

AHRC New York City is one of the largest providers of services for children and adults with developmental disabilities in New York City. Our mission is to advocate for people with intellectual and developmental disabilities to lead full and equitable lives. Come join the company recognized by Forbes as a Best Midsize Employer in America two years in a row. Join our team and discover your passion.

Job Description

AHRC NYC is looking to hire an Administrative Operations Assistant (AOA) for their Family and Clinical Services program in the Bronx.

Salary: $36,400 per year....plus this position comes with a quality low-to-no cost, comprehensive health Benefit package which includes FREE MEDICAL INSURANCE for you and your family. See details of Benefit package below.

Schedule: Monday-Friday 9am-5pm (in-person).

Location: 2488 Grand Concourse Bronx.

The AOA position involves a variety of routine administrative functions in support of the day-to-day operations of a work unit. Under direct supervision, the Administrative Operations Assistant performs entry-level administrative activities for a work unit; performs data entry; processes forms and requisitions; maintains recordkeeping; organizes and files information; prepares routine reports and correspondence; responds to requests for information; provides general office assistance; and conducts receptionist duties.

General Responsibilities

• Perform a wide variety of administrative support activities: open and distribute mail and faxes; type correspondence; screen telephone calls; greet visitors; schedule appointments; order supplies; organize and maintain paper and electronic files; and respond to information requests.
• Perform a wide variety of recordkeeping activities: prepare and maintain records, logs and filing system pertaining to area(s) of responsibility; check, verify, and file a variety of materials into appropriate file systems.
• May perform a wide variety of operational support activities: record and verify information related to department, programs, attendance, personnel and/or payroll records; receive, review, and verify documents, records, and forms for accuracy, completeness, and conformance to applicable rules, regulations, policies, and procedures; prepare and update routine reports and spreadsheets.
• May prepare and process invoices in Workplace and reconcile petty cash.
• May receive and process information of a confidential nature; ensures such information is maintained in strict confidentiality.
• Assist other support staff with assigned functions as needed; perform related duties as required.

Qualifications

• H.S. Diploma or G.E.D. plus 1 - 3 years of related work experience or an AA or BA degree plus 6 months to 1 year of related work experience, or an equivalent combination of education and experience.
• Must have basic computer skills including experience with and knowledge of Microsoft Word, Excel, and Outlook.
• Must have the ability to input and process information into agency-specific computer databases (e.g. Ev3, Workplace, Great Plains, CMHC).
• Must exhibit good administrative skills and knowledge of office procedures and practices, filing systems, and proper telephone and e-mail etiquette.
• Must have the ability to follow directions and perform a variety of recordkeeping and administrative activities with speed and accuracy.
• Must have the ability to understand and carry out verbal and written instructions.
• Good interpersonal and communication skills are required.
• Must be able to communicate effectively and tactfully in both verbal and written form.
• Must be able to establish and maintain effective working relationships with those contacted in the performance of required duties.
• Experience working in a non-traditional workplace, such as one with individuals with developmental disabilities, is preferred.

Benefits

• FREE MEDICAL INSURANCE (Single & Family Plans)
• Paid time off (sick, personal & vacation)
• Paid Trai