Office Coordinator - Syosset, NY

Constellation Health Services; Town of Hempstead (NY); On-site; USD 42,000 - 52,000; Full time

Job summary

Constellation Health in Syosset, NY, is seeking an Office Coordinator to handle routine clerical tasks and ensure smooth document flow. Responsibilities include supporting the Executive Director, maintaining files, handling correspondence, and recording meeting minutes.

The role requires at least 2 years in home health or health care (or a 1–2 year business college) and basic typing and software skills. The position is on-site at the office and involves general clerical duties.

Qualifications

• Minimum 2 years’ experience in home health/health care or a 1–2 year business college.
• Must be at least 18 years old.

Responsibilities

• Provide administrative support to Executive Director/Administrator while maintaining confidentiality.
• Maintain files, supplies, postage and office condition.
• Handle all correspondence and word processing for the home health organization.
• Maintain minutes of meetings.
• Answer phone inquiries and route as needed.
• File clinical notes after recording on the weekly ledger.
• Send physician orders for signature and track receipts.
• Close patient clinical records when discharged.
• Maintain patient statistics using MIS.
• Maintain ledger cards for new patients.

Skills

Typing 50 wpm

Word processing

PC skills

Business machines

Medical terminology

Education

Two-year business college

Job description

Constellation Health is seeking a dynamic and energetic Office Coordinator to join our team in Syosset, NY!The Office Coordinator is responsible for routine clerical matters and assuring that documents flow in a coordinated and efficient manner.ESSENTIAL JOB FUNCTIONS/RESPONSIBILITIES1. Provides assistance to the Executive Director/Administrator, preserving the confidential nature of items of which they have knowledge.2. Maintains the files, supplies, postage and general office condition in an orderly manner.3. Handles all correspondence and word processing for the home health organization.4. Maintains minutes of meetings.5. Answers telephone inquiries and channels them appropriately.6. Files clinical notes after recording on the “weekly ledger” sheet.7. As necessary, sends physician's orders for signature. Keeps current log of what is sent and tracks receipt of signed document.8. Closes patient’s clinical record when discharged.9. Maintains current patient statistics utilizing the Management Information System.10. Maintains ledger cards for all new patients admitted for clerk's use.11. Other duties as assigned by the Executive Director/Administrator.POSITION QUALIFICATIONS1. Minimum of two (2) years’ experience preferably in home health or health care, or graduation from a one (1) or two (2) years of business college is preferred.2. Is at least 18 years of age.SKILLS REQUIRED1. Able to type 50 words per minute2. Word processing skills3. Personal computer skills4. Business machine knowledge5. Medical terminology