Office Coordinator: Registrars Office

DeSales University; Center Valley (Lehigh County); On-site; USD 42,000 - 56,000; Full time

Job summary

DeSales University in Center Valley, PA, invites applications for an Office Coordinator in the Registrar's Office. The role focuses on inventory control, budgeting, and coordinating graduate program offerings and enrollment with departments.

The position emphasizes professional customer service to students, faculty, and staff, with duties include posting schedules, ensuring timely registrations, and processing transfer credits and major/minor changes.

Qualifications

• Associates degree and/or equivalent experience.
• Experience in a higher educational administrative office.
• Commitment to professional development and teamwork.
• Sensitivity to issues of ethnicity, disability and diversity.
• Dedicated to the mission of a small, Catholic, liberal arts institution.

Responsibilities

• Manage graduate program schedules and registration to ensure timeliness and accuracy.
• Enter transfer credits, changes of majors, and adding minors.
• Support in coordinating graduation lists with Graduate Offices prior to degree conferral dates.
• Provide professional and courteous service to students, faculty and staff and support enrollment goals.

Skills

Customer service

Administrative work

Teamwork

Education

Associates degree or equivalent experience

Job description

Overview

DeSales University, in Center Valley, PA, is a private, coeducational, four-year liberal arts Salesian, Catholic university, under the leadership of the Oblates of Saint Francis de Sales. Founded in 1965, the 550-acre suburban campus is located 50 miles north of Philadelphia and about 90 miles southwest of New York City. A total enrollment of nearly 3,500 includes undergraduate day and evening students, and graduate students. DeSales has approximately 135 full-time faculty members and offers more than 40 bachelor's degrees, twelve graduate programs, and over 20 certificate programs in a wide range of disciplines; many of these can be completed fully online.

OFFICE COORDINATOR: REGISTRAR'S OFFICE

Overview

DeSales University, in Center Valley, PA, is a private, coeducational, four-year liberal arts Salesian, Catholic university, under the leadership of the Oblates of Saint Francis de Sales. Founded in 1965, the 550-acre suburban campus is located 50 miles north of Philadelphia and about 90 miles southwest of New York City. A total enrollment of nearly 3,500 includes undergraduate day and evening students, and graduate students. DeSales has approximately 135 full-time faculty members and offers more than 40 bachelor's degrees, twelve graduate programs, and over 20 certificate programs in a wide range of disciplines; many of these can be completed fully online.

In 2024, the University transitioned to a new academic structure featuring a four-college/school model, which includes the Kathleen Waterbury and J.B. Reilly School of Business; a College of Arts, Education, and Humanities with a School of Education and a School of Performing Arts; a College of Sciences; and a College of Healthcare Professions with a designated School of Nursing. For further information, visit www.desales.edu.

Position Summary

The Office Coordinator is responsible for inventory control and the budget. S/he will also work closely with the Graduate Departments to set up course offerings, maintain enrollment and assure that all grades are entered in a timely basis. This position will deal with students/faculty/staff in a professional and courteous manner. S/he is responsible for the successful administration for the Graduate programs in the Registrar’s Office: ensuring that Graduate course schedules are posted in a timely manner, registration proceeds efficiently each session, and graduation lists are coordinated with Graduate Offices prior to each degree conferral date. The Office Coordinator is responsible for entering transfer credits, change of majors, adding minors, and assisting in the office as needed to meet our goals of providing excellent customer service.

Qualifications

• Associates degree and/or equivalent experience
• Experience in a higher educational administrative office
• Commitment to professional development and teamwork
• Sensitive to issues of ethnicity, disability and diversity
• Dedicated to the mission of a small, Catholic, liberal arts institution

DeSales University is an EEO employer - M/F/Vets/Disabled