Office Coordinator - Montrose location

Heirloomsforhospice; Montrose (CO); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Medical, Dental, and Vision insurance

FAMLI (Family and Medical Leave)

PTO & medical leave

Employer paid life insurance

EAP & Disability

403b with up to 3% match

Employee discount at Spoons Bistro & H

Job summary

HopeWest is seeking an Office Coordinator in Montrose, CO. You will be the first point of contact for patients, families, visitors, and partners, delivering exceptional customer service while supporting clinical operations through administrative and medical records tasks.

You will coordinate communication, maintain documentation, support the interdisciplinary team, and help facilitate timely patient care processes in a fast-paced office environment.

Qualifications

• Education: High school diploma or equivalent required.
• Experience: Minimum of one (1) year of administrative or operational support experience, preferably in healthcare.
• Licenses and Certifications: Valid Colorado driver’s license, reliable transportation, and adequate auto insurance maintained throughout employment.

Responsibilities

• Serve as the first point of contact for patients, families, visitors, and referral sources.
• Support clinical operations through administrative and medical record functions.
• Coordinate communication and maintain documentation to support patient care processes.
• Assist interdisciplinary team and facilitate timely patient care in Montrose office.

Skills

Customer service

Office administration

HIPAA compliance

Communication skills

Organizational skills

Time management

Multitasking

Attention to detail

Microsoft Office

EMR systems

Learn new software

Collaboration

Adaptability

Education

High school diploma

Tools

Microsoft Office

EMR systems

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Regular Full-Time Full-time Montrose, CO, US

Salary Range: $18.07 To $20.00 Hourly

JOB SUMMARY:

The Office Coordinator serves as the first point of contact for patients, families, visitors, referral sources, and community partners within the Montrose office. This position provides exceptional customer service while supporting clinical operations through administrative and medical record functions. The Office Coordinator ensures efficient office operations by coordinating communication, maintaining documentation, supporting the interdisciplinary team, and facilitating timely patient care processes.

MINIMUM QUALIFICATIONS:

• Education: High school diploma or equivalent required
• Experience: Minimum of one (1) year of administrative or operational support experience, preferably in healthcare
• Licenses and Certifications: Valid Colorado driver’s license, reliable transportation, and adequate auto insurance maintained throughout employment.

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of general office administration, customer service practices, and healthcare office operations, including confidentiality and HIPAA requirements.
• Strong verbal, written, and interpersonal communication skills with the ability to provide professional and compassionate service to patients, families, visitors, and staff.
• Proficiency in Microsoft Office, electronic medical record (EMR) systems, and other office technology, with the ability to learn new software applications.
• Strong organizational, time management, and multitasking skills with the ability to prioritize competing responsibilities in a fast-paced environment.
• Demonstrated attention to detail and accuracy in documentation, data entry, and administrative processes.
• Ability to exercise sound judgment, maintain confidentiality, solve routine problems, and work independently while recognizing when to escape concerns.
• Ability to build collaborative working relationships, adapt to changing priorities, and consistently demonstrate professionalism, reliability, and HopeWest's mission and values.
• Medical, Dental, and Vision insurance effective the first of the month following start date
• Colorado Family and Medical Leave Insurance (FAMLI) program
• Immediate accrual of PTO and medical leave
• Employer paid life insurance
• EAP & Disability
• Colorado Family and Medical Leave Insurance (FAMLI) program
• 403b Retirement plan with up to 3% employer match
• 15% discount at Spoons Bistro & Bakery, and Heirlooms locations

At HopeWest, we hold strong core values that are followed internally with staff as well as in the daily care of our patients & their loved ones. Employees of HopeWest are ambassadors that help continue our strong reputation in the communities we serve. If you want to feel honor and pride in the work that you do, while supporting a meaningful mission, come join our HopeWest Team!

Together, through creativity, volunteerism, and philanthropy we change the experiences of aging, illness, and grief – one family at a time.

HopeWest honors our service members and encourages veterans to apply.

This position will remain open until filled.