Office Coordinator — Front Desk, Admin & Logistics

Joliet Area Community Hospice; Deerfield (IL); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

401(k) matching

Health Insurance

Dental Insurance

Vision Insurance

Pet Insurance

Personal Time Off

Holiday Paid

Job summary

Joliet Area Community Hospice's Lightways division seeks an Office Coordinator to be the first point of contact for staff, visitors, vendors, patients, families, and other members of the public. The role provides reception, clerical and office organizational support with professionalism and confidentiality to uphold quality patient care.

Front desk and visitor management, mail/logistics, inventory oversight of office supplies and DME, and cross‑departmental administrative support are daily

Qualifications

• High school diploma or equivalent required.
• At least three years of clerical or administrative support experience preferred.
• Proficiency with Microsoft Office Suite, including Excel, and the ability to learn job-related systems.
• Excellent verbal and written communication, customer service, and public relations skills.

Responsibilities

• Front Desk & Visitor Management: Welcome visitors, vendors, and volunteers; maintain sign-in logs and safety protocols.
• Mail & Delivery Logistics: Coordinate shipments (UPS, FedEx, daily mail) and route to departments.
• Inventory & Supply Chain Oversight: Manage office supplies, DME, and the medical supply room with proper safety and compliance.
• Administrative & Clerical Support: Provide cross‑departmental support using MatrixCare, ADP, Teams, Relias, TigerConnect per policy.
• Organizational Knowledge & Safety: Maintain knowledge of Lightways Hospice services to assist callers and guests in a safe, compliant environment.

Skills

Front Desk Management

Visitor Management

Mail & Deliveries

Inventory & Supplies

Administrative Support

Education

High school diploma or equivalent

Tools

MatrixCare

ADP

Microsoft Teams

Relias

TigerConnect

Job description

Joliet Area Community Hospice's Lightways division seeks an Office Coordinator to be the first point of contact for staff, visitors, vendors, patients, families, and other members of the public. The role provides reception, clerical and office organizational support with professionalism and confidentiality to uphold quality patient care.

Front desk and visitor management, mail/logistics, inventory oversight of office supplies and DME, and cross‑departmental administrative support are daily