Office Coordinator - Denver

Employers Council, Inc.; Denver (CO); Vor Ort; USD 36.000 - 39.000; Vollzeit

Benefits dieser Stelle

Monthly Office Stipend

Employer paid Medical Insurance

Paid time off

Zusammenfassung

Employers Council, Inc. in Denver, Colorado seeks an Office Coordinator to support our office space and provide a consistent, high-quality member experience as they connect members to a wide range of services across multiple departments.

You will be the frontline contact for members across channels and help with onboarding, engagement, and retention activities. The role includes coordinating events, maintaining the membership database, and collaborating with departments to ensure efficient

Qualifikationen

• 1–3 years of proven administrative support experience in a professional environment preferred.
• Proficiency in MS Office suite (Word, Outlook, Excel, PowerPoint, OneDrive).
• Ability to learn and become proficient in organizational software systems including document management, accounting, and CRM.

Aufgaben

• Serve as point of contact for members in-person, across phone, email, chat, and website to ensure a positive member experience.
• Support onboarding, engagement, retention, and quality assurance activities through outbound communication and data reporting.
• Maintain and update membership database and generate reports as needed.
• Identify at-risk members and coordinate outreach and resolutions.
• Greet members, visitors, and staff creating an inviting office atmosphere.
• Open and close the office, coordinate with vendors, and maintain stocked workspace.
• Prepare office for events and support virtual trainings using Zoom and other tools.
• Provide administrative support for Membership team with data gathering and reporting.
• Coordinate in-person events with logistics, meals, and invitations.

Kenntnisse

Customer service

Time management

Organizational skills

Communication

Ausbildung

1–3 years administrative support experience

Tools

MS Office

Zoom

Jobbeschreibung

Employers Council is seeking an Office Coordinator to support our physical office space and provide a consistent, high-quality member experience as they connect members to a wide range of services across multiple departments. As point of contact for members across multiple communication channels, this role facilitates member’s access to services and supports member onboarding, engagement, and retention activities while ensuring efficient workflow.

Brief Description

For over 85 years, our committed staff have worked at the top of their fields to provide the highest quality guidance to help organizations create cultures that support a highly engaged workforce.

Become a part of making work better for everyone by helping employers build exceptional workplaces!

The hourly rate for this position is between $26.44/hr. - $28.26/hr.

Essential Duties and Responsibilities

Member Experience and Engagement

• Serve as point of contact for members in-person, across phone, email, chat, and website using a professional, welcoming communication style to ensure a positive and supportive member experience.
• Support member onboarding, engagement, retention, and quality assurance activities through outbound communication, tracking interactions and reporting data to various departments.
• Engage directly with members facing complex customer service issues to evaluate the nature of their concerns and coordinate timely, professional resolutions.
• Maintain and update membership database and generate reports as needed.
• Identify at-risk members and collaborate with colleagues to coordinate outreach and address concerns.

Office Operations & Administrative Coordination

• Greet members, visitors, and staff in a friendly and professional manner creating an inviting office atmosphere.
• Oversees office organization and maintenance, including tracking supply inventory, ordering materials as needed, coordinating with vendors, and ensuring workspace remains clean, functional, and well-stocked.
• Open and close the office as needed, ensuring safety, professionalism, and readiness.
• Prepare office for in-person events and trainings, as well as supporting virtual sessions using Zoom and other tools.
• Provide administrative support for Membership team by maintaining physical and electronic files, gathering and compiling data, and preparing reports as directed.
• Coordinate in-person events by managing logistics, organizing meals, and ensuring efficient scheduling through timely communication and invitations to internal and external participants.
• Support technical equipment in office. This includes office printers, in person and virtual training rooms.

Cross-Team Collaboration & Internal Support

• Interact with internal departments to improve member experience and ensure operational efficiency.
• Support leadership by helping administer budgets for equipment, supplies, and events.
• Identify process improvements that enhance both member satisfaction and office workflow.
• This role requires effective verbal communication, including regular phone conversations and active participation in both in-person and virtual meetings. To support engagement, collaboration, and meaningful team interaction, employees are expected to participate in a camera-on meeting culture during virtual meetings.

Requirements

Qualifications/Education

• 1 – 3 years of proven, demonstrated administrative support experience in a professional environment preferred.
• Proficiency in the MS Office suite (Word, Outlook, Excel, PowerPoint, OneDrive). A solid aptitude with video and Web conferencing applications (Zoom, ) is required.
• Ability to learn and become proficient in organizational software systems including document management, accounting, and client relationship management.
• Solid time management, proficient organizational skills and the ability to multitask are essential.
• Effective problem solving, conflict resolution, and decision-making skills.
• Ability to communicate effectively orally and in writing.
• Ability to provide timely and accurate follow-through on projects.
• Ability to maintain professional manners and positive interactions with members, staff, and visitors.
• A passion for providing top notch customer service and supporting members.
• Must reside in Colorado within commuting distance of the Denver office.
• Regular and reliable attendance is required.

Work Environment

General office environment. Occasional lifting. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Disclaimer: This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Please contact [e-mail].

An Equal Opportunity Employer, including disability/vets.

Summary

Employers Council offers a robust benefits plan, including:

• Employer Paid Medical Insurance premium options with enhanced offerings
• Health, Flexible and Dependent care spending account options
• Dental and Vision insurance
• Unrivaled 401k match
• Employer paid Life/AD&D
• Monthly Office and Phone Stipend
• Paid time off - Vacation, holiday, float, sick
• Culture of Professional Development and Lifelong Learning