Office Coordinator Culinary and Guest Services

Banner Health Corporate; Sun City CDP (AZ); On-site; USD 45,000 - 60,000; Full time

Job summary

Banner Health Corporate is seeking an Office Coordinator in the Culinary & Nutrition-Hosp department to serve as the administrative hub, coordinating communications, scheduling, and reporting to keep daily operations running smoothly. The role supports patient, visitor, and guest experiences with strong organizational and customer service skills.

The position requires an associate degree with ~5 years of healthcare administration or related experience, excellent written and spoken communication,

Qualifications

• Knowledge of healthcare administration typically obtained via an associate’s degree.
• Five years of experience in business and/or healthcare environment.
• Excellent oral and written communication skills.
• Highly organized and responsive; strong interpersonal skills.
• Proficiency with personal software applications including word processing, spreadsheets, graphics/presentations.

Responsibilities

• Provide administrative support for daily department operations.
• Assist in budgeting, payroll, contract management, credentialing and accounts payable.
• Coordinate educational opportunities and track CME/CEU/certifications.
• Prepare reports and manage data/files for regulatory and department reviews.
• Interact with staff, physicians, patients, and external contacts to support operations.

Skills

Healthcare administration

Excellent communication

Organization skills

Interpersonal skills

MS Office/desktop tools

Education

Associate's degree

Bachelor's degree preferred

Tools

Word processing

Spreadsheets

Graphics & presentations

Job description

Primary City/State: Sun City, Arizona Department Name: Culinary & Nutrition-Hosp Work Shift: Day Job Category: Administrative Services

Good health care is key to a good life. At Banner Health, we understand that, and that’s why we work hard every day to make a difference in people’s lives. We’ve united under a common goal: Make health care easier, so life can be better. It’s a lofty goal, but it’s one we’re committed to seeing through. Do you like the idea of making a positive change in people’s lives – and your own? If so, this could be the perfect opportunity for you.

The Office Coordinator role in the Culinary and Guest Services department often serves as the administrative hub that keeps operations, communication, scheduling, and reporting running smoothly. The Office Coordinator helps ensure efficient daily operations while supporting exceptional patient, visitor and guest experiences through strong organization, customer service and attention to detail.

Location: Banner Boswell Med Ctr (10401 W Thunderbird Blvd) Schedule: M-F - 7am-330 or 8am-430 Banner Boswell Medical Center has provided exceptional health care to the communities in the northwest area of metro-Phoenix for over five decades. Today, our 410-bed acute-care hospital is nationally recognized by U.S. News and World Report as one of Arizona’s Best Hospitals. Banner Boswell offers a full range of acute care services, including cardiology, vascular, thoracic, oncology, orthopedics, neurology, general surgery, robotic surgery, rehabilitation, emergency, stroke, intensive care, pulmonary, urology, and inpatient wound management. We've earned the Society of Thoracic Surgeons highest quality award for CABG & aortic valve replacement and the Joint Commission’s Advanced Certification as a Primary Stroke Center.

POSITION SUMMARY

This position is responsible for providing support for the daily operations of a department, function, or center to ensure smooth work flow and operations. Responsibilities may include assisting in the management of an essential department function or process, as well as providing administrative and advanced secretarial support as indicated. Acts as a contact for external agencies, and when assigned, as a resource for various departments.

CORE FUNCTIONS

• Performs a broad range of administrative support details on a regular basis, including composing correspondence, typing, filing, scheduling meetings, and maintaining appropriate databases. These details require initiative and judgment to make independent decisions. Maintains high degree of confidentiality regarding sensitive information.
• Assists in department management processes including but not limited to: billing, specialized processes, budgeting, payroll, contract management, credentialing, licensing, accounts payable, and supply ordering.
• Manages an essential department function, process or project which requires a specialized skill set such as budget preparation and monitoring of monthly financial reports for variances. Initiates requests for payments, purchase requisitions, and any additional paperwork related to the various financial matters for the department.
• Responsible for assisting in coordinating, organizing, and preparing approved educational opportunities for relevant department courses. Performs administrative and reporting functions related to educational activities.
• Compiles data, maintains all files/records and statistical updates needed to obtain state designation and verification. Coordinates and tracks CMEs, CEUs, and certifications for applicable positions and keeps records as indicated for regulatory agency, designation or verification organization. Participates in preparation for department reviews.
• Coordinates and participates in special projects as assigned. May prepare special reports and summaries that utilize advanced computer skills/software for word processing, spreadsheets, graphics, documents, reports and presentations.
• Interactions may include, but are not limited to, all levels of staff in a variety of departments, physicians, patients, families and external contacts, such as employees of other health care institutions, vendors, community providers and agencies.

MINIMUM QUALIFICATIONS

• Must possess a general knowledge of healthcare administration as normally obtained through the completion of an associate’s degree in business, healthcare administration or related field.
• Requires a proficient knowledge of clerical and administrative services, education, training, and development as typically demonstrated through five years of experience in a business and/or healthcare environment.
• Excellent oral and written communication skills.
• Highly organized and responsive.
• Excellent human relations and interpersonal skills.
• Position requires proficiency in personal software applications, including word processing, generating spreadsheets, and creating graphics/presentations.
• Employees working at Olive Branch Senior Center must possess an Arizona Fingerprint Clearance Card at the time of hire and maintain the card for the duration of their employment.

PREFERRED QUALIFICATIONS

• Bachelor’s Degree in related field preferred.
• Additional related education and/or experience preferred.

EEO Statement: EEO/Disabled/Veterans

Our organization supports a drug-free work environment.

Banner Health is one of the largest, nonprofit health care systems in the country and the leading nonprofit provider of hospital services in all the communities we serve. Throughout our network of hospitals, primary care health centers, research centers, labs, physician practices and more, our skilled and compassionate professionals use the latest technology to make health care easier, so life can be better. The many locations, career opportunities, and benefits offered at Banner Health help to make the Banner Journey unique and fulfilling for every employee. We are proud to offer a comprehensive benefit package for all benefit-eligible positions. Please visit our Benefits Guide for more information. Banner Health supports a drug-free work environment.