Office Coordinator Culinary and Guest Services

Banner Health; Sun City (AZ); On-site; USD 50,000 - 66,000; Full time

Job summary

Banner Boswell Medical Center in Sun City, AZ seeks an Office Coordinator to support Culinary & Nutrition-Hosp. The role performs administrative duties, coordinates scheduling, budgeting and education activities, and supports patient, visitor, and staff experiences with excellent organization.

Monday–Friday days, on-site, in a fast-paced hospital setting. Required is an associate degree in business or healthcare administration with 5 years in a business/healthcare environment; strong

Responsibilities

• Performs a broad range of administrative support details on a regular basis, including composing correspondence, typing, filing, scheduling meetings, and maintaining appropriate databases.
• Assists in department management processes including but not limited to: billing, specialized processes, budgeting, payroll, contract management, credentialing, licensing, accounts payable, and supply ordering.
• Manages an essential department function, process or project which requires a specialized skill set such as budget preparation and monitoring of monthly financial reports for variances.
• Responsible for assisting in coordinating, organizing, and preparing approved educational opportunities for relevant department courses. Performs administrative and reporting functions related to educational activities.
• Compiles data, maintains all files/records and statistical updates needed to obtain state designation and verification. Coordinates and tracks CMEs, CEUs, and certifications for applicable positions and keeps records as indicated for regulatory agency, designation or verification organization. Participates in preparation for department reviews.
• Coordinates and participates in special projects as assigned. May prepare special reports and summaries that utilize advanced computer skills/software for word processing, spreadsheets, graphics, documents, reports and presentations.
• Interactions may include, but are not limited to, all levels of staff in a variety of departments, physicians, patients, families and external contacts, such as employees of other health care institutions, vendors, community providers and agencies.

Job description

Office Coordinator Culinary and Guest Services page is loaded## Office Coordinator Culinary and Guest Serviceslocations: Banner Boswell Med Ctr (10401 W Thunderbird Blvd)time type: Full timeposted on: Posted Yesterdayjob requisition id: R4452352**Primary City/State:**Sun City, Arizona**Department Name:**Culinary & Nutrition-Hosp**Work Shift:**Day**Job Category:**Administrative ServicesThe Office Coordinator role in the Culinary and Guest Services department often serves as the administrative hub that keeps operations, communication, scheduling, and reporting running smoothly. The Office Coordinator helps ensure efficient daily operations while supporting exceptional patient, visitor and guest experiences through strong organization, customer service and attention to detail.**Location:** **Banner Boswell Med Ctr (10401 W Thunderbird Blvd)****Schedule: M-F - 7am-330 or 8am-430**Banner Boswell Medical Center has provided exceptional health care to the communities in the northwest area of metro-Phoenix for over five decades. Today, our 410-bed acute-care hospital is nationally recognized by U.S. News and World Report as one of Arizona's Best Hospitals. Banner Boswell offers a full range of acute care services, including cardiology, vascular, thoracic, oncology, orthopedics, neurology, general surgery, robotic surgery, rehabilitation, emergency, stroke, intensive care, pulmonary, urology, and inpatient wound management. We've earned the Society of Thoracic Surgeons highest quality award for CABG & aortic valve replacement and the Joint Commission's Advanced Certification as a Primary Stroke Center.POSITION SUMMARYThis position is responsible for providing support for the daily operations of a department, function, or center to ensure smooth work flow and operations. Responsibilities may include assisting in the management of an essential department function or process, as well as providing administrative and advanced secretarial support as indicated. Acts as a contact for external agencies, and when assigned, as a resource for various departments.CORE FUNCTIONS1. Performs a broad range of administrative support details on a regular basis, including composing correspondence, typing, filing, scheduling meetings, and maintaining appropriate databases. These details require initiative and judgment to make independent decisions. Maintains high degree of confidentiality regarding sensitive information.2. Assists in department management processes including but not limited to: billing, specialized processes, budgeting, payroll, contract management, credentialing, licensing, accounts payable, and supply ordering.3. Manages an essential department function, process or project which requires a specialized skill set such as budget preparation and monitoring of monthly financial reports for variances. Initiates requests for payments, purchase requisitions, and any additional paperwork related to the various financial matters for the department.4. Responsible for assisting in coordinating, organizing, and preparing approved educational opportunities for relevant department courses. Performs administrative and reporting functions related to educational activities.5. Compiles data, maintains all files/records and statistical updates needed to obtain state designation and verification. Coordinates and tracks CMEs, CEUs, and certifications for applicable positions and keeps records as indicated for regulatory agency, designation or verification organization. Participates in preparation for department reviews.6. Coordinates and participates in special projects as assigned. May prepare special reports and summaries that utilize advanced computer skills/software for word processing, spreadsheets, graphics, documents, reports and presentations.7. Interactions may include, but are not limited to, all levels of staff in a variety of departments, physicians, patients, families and external contacts, such as employees of other health care institutions, vendors, community providers and agencies.MINIMUM QUALIFICATIONSMust possess a general knowledge of healthcare administration as normally obtained through the completion of an associate's degree in business, healthcare administration or related field.Requires a proficient knowledge of clerical and administrative services, education, training, and development as typically demonstrated through five years of experience in a business and/or healthcare environment.Excellent oral and written communication skills. Highly organized and responsive. Excellent human relations and interpersonal skills. Position requires proficiency in personal software applications, including word processing, generating spreadsheets, and creating graphics/presentations.Employees working at Olive Branch Senior Center must possess an Arizona Fingerprint Clearance Card at the time of hire and maintain the card for the duration of their employment.PREFERRED QUALIFICATIONSBachelor's Degree in related field preferred.Additional related education and/or experience preferred.**EEO Statement:**Our organization supports a drug-free work environment.**Privacy Policy:**Banner Health is one of the largest, nonprofit health care systems in the country and the leading nonprofit provider of hospital services in all the communities we serve. Throughout our network of hospitals, primary care health centers, research centers, labs, physician practices and more, our skilled and compassionate professionals use the latest technology to make health care easier, so life can be better. The many locations, career opportunities, and benefits offered at Banner Health help to make the Banner Journey unique and fulfilling for every employee.