Office Coordinator Culinary and Guest Services

Banner Health; Sun City CDP (AZ); On-site; USD 52,000 - 68,000; Full time

Job summary

Banner Health is seeking an Office Coordinator in the Culinary & Nutrition-Hosp department at Banner Boswell Medical Center in Sun City, AZ. The role supports daily operations, scheduling, and reporting to ensure efficient service for patients, visitors and staff.

The position requires strong organizational and communication skills, with experience in healthcare administration and familiarity with budgets, billing, and credentialing.

Qualifications

• Requires an associate’s degree in business, healthcare administration or related field.
• Five years of experience in a business and/or healthcare environment.
• Excellent oral and written communication skills.
• Proficiency with word processing, spreadsheets, and graphics/presentations.

Responsibilities

• Performs a broad range of administrative support duties: correspondence, typing, filing, scheduling, and data maintenance.
• Assists in department management processes including billing, budgeting, payroll, contracts, licensing, and purchasing.
• Manages budgeting and monthly financial reports; initiates payments and purchase requisitions.
• Coordinates approved educational opportunities and related reporting for department courses.
• Maintains records and CME/CEU tracking for regulatory compliance and professional development.
• Publishes reports and summaries using word processing, spreadsheets, graphics, and presentations.
• Interacts with staff, physicians, patients, vendors, and external contacts.

Skills

Administrative support

Scheduling

Communications

Confidentiality

Financial basics

Education

Associate’s degree in business or healthcare administration

Bachelor’s degree in related field preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Primary City/State:Sun City, ArizonaDepartment Name:Culinary & Nutrition-HospWork Shift:DayJob Category:Administrative ServicesGood health care is key to a good life. At Banner Health, we understand that, and that’s why we work hard every day to make a difference in people’s lives. We’ve united under a common goal: Make health care easier, so life can be better. It’s a lofty goal, but it’s one we’re committed to seeing through. Do you like the idea of making a positive change in people’s lives – and your own? If so, this could be the perfect opportunity for you. Apply now.The Office Coordinator role in the Culinary and Guest Services department often serves as the administrative hub that keeps operations, communication, scheduling, and reporting running smoothly. The Office Coordinator helps ensure efficient daily operations while supporting exceptional patient, visitor and guest experiences through strong organization, customer service and attention to detail.Location: Banner Boswell Med Ctr (10401 W Thunderbird Blvd)Schedule: M-F - 7am-330 or 8am-430Banner Boswell Medical Center has provided exceptional health care to the communities in the northwest area of metro-Phoenix for over five decades. Today, our 410-bed acute-care hospital is nationally recognized by U.S. News and World Report as one of Arizona’s Best Hospitals. Banner Boswell offers a full range of acute care services, including cardiology, vascular, thoracic, oncology, orthopedics, neurology, general surgery, robotic surgery, rehabilitation, emergency, stroke, intensive care, pulmonary, urology, and inpatient wound management. We've earned the Society of Thoracic Surgeons highest quality award for CABG & aortic valve replacement and the Joint Commission’s Advanced Certification as a Primary Stroke Center.POSITION SUMMARYThis position is responsible for providing support for the daily operations of a department, function, or center to ensure smooth work flow and operations. Responsibilities may include assisting in the management of an essential department function or process, as well as providing administrative and advanced secretarial support as indicated. Acts as a contact for external agencies, and when assigned, as a resource for various departments.CORE FUNCTIONS1. Performs a broad range of administrative support details on a regular basis, including composing correspondence, typing, filing, scheduling meetings, and maintaining appropriate databases. These details require initiative and judgment to make independent decisions. Maintains high degree of confidentiality regarding sensitive information.2. Assists in department management processes including but not limited to: billing, specialized processes, budgeting, payroll, contract management, credentialing, licensing, accounts payable, and supply ordering.3. Manages an essential department function, process or project which requires a specialized skill set such as budget preparation and monitoring of monthly financial reports for variances. Initiates requests for payments, purchase requisitions, and any additional paperwork related to the various financial matters for the department.4. Responsible for assisting in coordinating, organizing, and preparing approved educational opportunities for relevant department courses. Performs administrative and reporting functions related to educational activities.5. Compiles data, maintains all files/records and statistical updates needed to obtain state designation and verification. Coordinates and tracks CMEs, CEUs, and certifications for applicable positions and keeps records as indicated for regulatory agency, designation or verification organization. Participates in preparation for department reviews.6. Coordinates and participates in special projects as assigned. May prepare special reports and summaries that utilize advanced computer skills/software for word processing, spreadsheets, graphics, documents, reports and presentations.7. Interactions may include, but are not limited to, all levels of staff in a variety of departments, physicians, patients, families and external contacts, such as employees of other health care institutions, vendors, community providers and agencies.MINIMUM QUALIFICATIONSMust possess a general knowledge of healthcare administration as normally obtained through the completion of an associate’s degree in business, healthcare administration or related field.Requires a proficient knowledge of clerical and administrative services, education, training, and development as typically demonstrated through five years of experience in a business and/or healthcare environment.Excellent oral and written communication skills. Highly organized and responsive. Excellent human relations and interpersonal skills. Position requires proficiency in personal software applications, including word processing, generating spreadsheets, and creating graphics/presentations.Employees working at Olive Branch Senior Center must possess an Arizona Fingerprint Clearance Card at the time of hire and maintain the card for the duration of their employment.PREFERRED QUALIFICATIONSBachelor’s Degree in related field preferred.Additional related education and/or experience preferred.EEO Statement:EEO/Disabled/VeteransOur organization supports a drug-free work environment.Privacy Policy:Privacy Policy