Office Coordinator (Contractor)

Knights of Columbus; New Haven (CT); On-site; USD 35,000 - 50,000; Full time

Job summary

Knights of Columbus in New Haven, CT is seeking an administrative assistant to perform standard and moderately complex duties, maintain records, answer inquiries, and prepare letters and reports.

The role requires strong typing, editing, grammar, and excellent customer service, with the ability to handle multiple tasks, manage time, and work independently. Proficiency in Microsoft Office is required; a high school diploma and 1-3 years of related experience are expected.

Qualifications

• High school diploma or GED required.
• 1-3 years related work experience or equivalent combination of training and experience.
• Excellent typing and word processing skills, plus strong editing and proofreading abilities.

Responsibilities

• Maintains accurate departmental records in digital and hard copy formats, including check ledger and confidential information; inputs data and generates documents and reports.
• Assembles and mails monthly publications and other information as requested; develops and maintains files and mailing lists.
• Greets, screens and refers callers and visitors; schedules appointments; answers routine questions and information requests.
• Opens, sorts, screens, refers and distributes mail; processes address changes and resolves subscription issues.
• Types documents, spreadsheets and correspondence that may be confidential; composes and answers routine correspondence.
• Maintains inventory of office supplies and orders as needed; performs other duties as assigned.

Skills

Typing

Editing and proofreading

Grammar

Customer service

Time management

Organizational skills

Professional demeanor

Independent work

Multitasking

Ingenium, Life 70, IDM, AWD

Microsoft Office

Education

High school diploma or GED

1-3 years related work experience

Tools

Microsoft Office

Job description

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Performs standard and moderately complex administrative duties. Maintains records and systems for assigned Department. Answers phone and mail, responding to member inquiries and resolving routine questions. Types letters, memorandums and reports. Conducts routine mailings. Schedules appointments.

Core Responsibilities

• Maintains accurate departmental records in digital and hard copy formats, including check ledger and confidential information; inputs data and generates documents and reports.
• Assembles and mails monthly publications and other information as requested. Develops and maintains files, as well as interoffice and special request mailing lists.
• Greets, screens and refers callers and visitors; schedules appointments; answers routine questions and information requests. Opens, sorts, screens, refers and distributes mail.
• Processes address changes; resolves issues related to subscriptions.
• Types documents, spreadsheets and correspondence that may be confidential. Composes and answers routine correspondence.
• Maintains inventory of office supplies and orders as needed; performs other duties as assigned.

Skills Qualifications

Required:

• Excellent typing/word processing skills
• Editing and proofreading skills
• Good grasp of grammarNote that the last tag is a line break
• Must be customer service oriented with strong oral and written communication skills
• Time management and prioritization of work; attention to detail
• Strong organizational and coordination skills to support multi-tasking
• Professional demeanor and ability to defuse emotional situations in a calm manner
• Proven ability to work independently to accomplish duties and special assignments
• Ingenium, Life 70, IDM, AWD
• Microsoft Office, including Word, Excel, PowerPoint

Education

Required:

• High school diploma or GED
• 1-3 years related work experience or equivalent combination of training and experience

Authorization to work in the United States is required

This position is not eligible for visa sponsorship

Physical Demands

Must be able to remain in a stationary position for a majority of the workday.