Workplace & Engagement Coordinator

Cognition.AI; New York (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

Cognition.AI in New York is seeking a Workplace & Engagement Coordinator to enhance the office experience. This hands-on role supports logistics and operations while fostering a welcoming environment.

The successful candidate will manage office dynamics, assist in employee onboarding, and contribute to office events, ensuring a smooth and engaging experience for everyone. Ideal for someone with strong communication skills and a friendly presence.

Qualifications

• Professional customer-facing role in a dynamic environment.
• Comfortable lifting up to 35 lbs and being on your feet.
• Experience in office coordination or hospitality is a plus.

Responsibilities

• Greet employees, candidates, and guests with professionalism.
• Manage incoming and outgoing mail and deliveries.
• Support onboarding processes and stock office supplies.

Skills

Strong communication skills

Organized and detail-oriented

Friendly presence

Flexible in fast-moving environments

Job description

We are an applied AI lab building end-to-end software agents.

We're the makers of Devin, the first AI software engineer, and Windsurf, the AI-native IDE. Together, they represent our vision for collaborative AI teammates that enable engineers to focus on more interesting problems and empower teams to strive for more ambitious goals.

Our team is small and talent-dense. Among our founding team, we have world-class competitive programmers, former founders, and leaders from companies at the cutting edge of AI including Scale AI, Palantir, Cursor, Waymo, Tesla, Lunchclub, Modal, Google DeepMind, and Nuro.

Building Devin is just the first step—our hardest challenges still lie ahead. If you’re excited to solve some of the world’s biggest problems and build AI that can reason on real-world tasks, apply to join us.

About the Role

We’re hiring a Workplace & Engagement Coordinator to support our New York office and help create a warm, welcoming, and well-run workplace experience.

This is a hands‑on, people‑facing role that blends logistics and operations with hospitality and judgment. No day will look the same, and you’ll wear multiple hats to help keep the office running smoothly as our New York team grows!

What you’ll do

Be the face of the office

• Greet employees, candidates, and guests with professionalism and warmth

• Coordinate with building security to ensure a smooth, secure arrival experience

• Support recruiting by welcoming candidates and helping interviews run on time

Keep the office moving

• Manage incoming and outgoing mail, packages, and deliveries throughout the day

• Coordinate and communicate out the ordering of employee meals (lunch, dinner) as needed

• Assist office services teams (custodial, culinary, vendors) as needed

• Help troubleshoot day‑to‑day issues and elevate when appropriate

Support workplace operations & events

• Partner closely with the Employee Experience team on daily needs and employee onboarding processes

• Stock and coordinate distribution of office supplies and swag for employees and guests

• Coordinate client meetings, interviews, and team offsites for employees across our team

• Assist in planning office events and activities to keep morale high

Contribute to a great employee experience

• Notice what’s working and what isn’t in the office environment

• Pitch in during busy moments, events, and high‑traffic days

• Help create a calm, welcoming, and reliable experience for everyone in the space (and eventually know all employees by first name!)

What we’re looking for

• Professional, friendly presence with strong communication skills

• Comfortable in a highly visible, customer‑facing role

• Organized and detail‑oriented, with strong follow‑through

• Able to balance structure with flexibility in a fast‑moving environment

• Comfortable lifting up to 35 lbs and being on your feet throughout the day

• Experience in front desk, office coordination, hospitality, or rapid‑growth companies is a plus

• Creativity and interest in employee events is also a plus

Why this role matters

Our office is more than a grouping of desks – it’s a central hub for our New York City team. This role helps shape how employees feel about coming into the office, how candidates experience us during interviews, and how smoothly the workplace functions day to day. You’ll have real ownership, real visibility, and the opportunity to make a meaningful impact on how the office feels and runs.

Equal Opportunity

Cognition is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under applicable law. We are committed to providing reasonable accommodations for candidates with disabilities throughout the hiring process – please let us know if you need any.