Office Coordinator & Administrative Assistant

Investure; Charlottesville (VA); Hybrid; USD 55,000 - 65,000; Full time

Job summary

Investure, based in Charlottesville, Virginia, seeks an Administrative Coordinator to join the HR & Administration Team. This full-time role coordinates day-to-day office operations, scheduling, travel planning, expense reporting, and event support to maintain a welcoming, collegial office.

Reporting to the Investment Team Administrator, you will support onboarding, vendor management, meeting logistics, and general admin needs, with a remote option on Fridays.

Qualifications

• Bachelor’s degree preferred.
• Experience in an administrative or office coordination role.
• Proficient with standard office software (Word, PowerPoint, Excel, Outlook, Teams).
• Knowledge of Salesforce, Concur, and Expensify a plus.
• Strong teamwork and attention to detail.

Responsibilities

• Coordinate day-to-day office operations and vendor relations.
• Support scheduling, travel planning, expense reporting, and event coordination.
• Assist onboarding and HR processes.
• Coordinate internal meeting logistics and AV needs.
• Provide backup executive assistant support as needed.
• Support website maintenance and special projects.

Skills

Office coordination

Customer service

Team player

Detail oriented

Multi-tasking

Education

Bachelor’s degree preferred

Tools

Salesforce

Concur

Expensify

Job description

Job Summary

This professional will be an integral member of Investure’s Human Resources & Administration Team. Reporting to the Investment Team Administrator, this individual will be responsible for coordinating day-to-day office operations and helping ensure a smoothly functioning, welcoming, and collegial office environment. The individual will also provide administrative support across the firm, including scheduling, travel planning, expense reporting, meeting and event support, and other general administrative needs.

The Company

Based in Charlottesville, Virginia, Investure was founded in 2003 to serve as the outsourced investment office to a select number of non-profit endowments and private foundations. Managing assets of approximately $22 billion as of January 2026, Investure is responsible for portfolio management, asset allocation, and manager selection investing across a number of asset classes, including fixed income and credit, global public equities, alternative investments (e.g., hedge funds, private equity, venture), and real assets. Investure has a fast-paced culture where there is a vast opportunity for learning and strong expectation of teamwork, collegiality, and integrity. We are a mission-driven organization that values continuous improvement, excellence, and employee engagement.

This is a full-time position with an anticipated starting annual base salary range of $55,000 - $65,000 at the time of this posting. Annual salary is a part of Investure’s overall compensation and benefits package; full-time positions are typically eligible for discretionary components including merit-based performance bonus, portfolio bonus (based on firm performance), and employer 401k contribution, among other benefits such as group health insurance. The annual base salary range for this position is a guideline and not a guarantee of compensation or salary. Additional factors considered in determining base salary include (but are not limited to) position responsibilities, individual education/qualifications, general and role‑specific experience, knowledge, skills and other abilities, as well as internal equity, geographic location, and alignment with market data.

The position is based in-office with a remote option currently on Fridays. Investure will not sponsor H-1B or other employment-related visas for this position.

Essential Functions

Office Coordination & Vendor Management

• Coordinate day-to-day office operations and serve as the primary point of contact for office-related needs and procedures.
• Manage day-to-day relationships with office vendors; identify opportunities to improve service or efficiency and research new vendors as needed.
• Coordinate the maintenance and operation of office equipment, including troubleshooting issues and working with vendors or other resources to resolve problems as needed.
• Track office expenses, including vendor invoices, and assist with credit card reconciliation to support accurate and timely reporting to the Management Company Controller and Accounting Team.
• Monitor office and kitchen supplies, anticipate needs, and maintain appropriate inventory.
• Partner with the Technology and HR teams to coordinate office logistics for new hire onboarding.
• Coordinate internal meeting logistics, including meeting room scheduling, setup and breakdown, AV needs, and catering.
• Proactively identify and implement opportunities to improve office operations, processes, and the overall workplace experience.

Administrative & Event Support

• Provide administrative support to team members across the firm, including scheduling and calendar coordination, travel planning, receipt management, and expense reporting.
• Help plan and execute informal office events throughout the year, as well as periodic annual offsite events.
• Prepare, assemble, and coordinate materials for client events and engagements.
• Provide administrative support to the HR Manager on HR-related processes, with an emphasis on candidate sourcing and pipeline maintenance.
• Collaborate with other members of the HR & Administration Team on administrative needs across the firm and provide backup executive assistant support as needed.
• Support website maintenance, special projects, and other administrative needs as requested.

Reception & Office Support

• Serve as the initial point of contact for incoming calls and visitors, helping create a welcoming and professional office experience.
• Coordinate parking, building access, and visitor registration for staff and guests, working with building staff as needed.
• Manage incoming and outgoing mail and package distribution and assist with larger printing, shipping, and packaging needs.

Education, Experience & Skills

• Prior experience in an administrative, office coordination, customer service, or related professional environment
• Demonstrated ability to take ownership of responsibilities and manage multiple priorities
• Bachelor’s degree preferred
• Proficient using standard office software, such as Word, PowerPoint, Teams, Excel, Outlook, OneNote and OneDrive
• Knowledge of Salesforce, Concur, and Expensify a plus
• Must be a team player with a strong work ethic
• Good attention to detail and accuracy
• Must demonstrate a positive attitude and willingness to pitch in wherever and whenever necessary

Guiding Principles

• Integrity: Demonstrates unquestioned ethics and credibility. Strives to exemplify the highest ethical standards in both work and personal lives
• Excellence: Has exceptional work ethic. Works both hard and smart. Demonstrates continuous self- evaluation of successes and failures
• Service: Puts others first. Illustrates mission driven outlook and approach
• Stewardship: Puts long-term interests above short-term goals. Focuses on the greater good
• People: Demonstrates passion and excellent judgment. Treats others with respect, helps when and how needed, and is respectful of the needs of others
• Teamwork: Takes a collaborative and selfless approach. Operates under the “Golden Rule”
• Humility: Comfortable with being wrong. Seeks to learn from mistakes. Willing to do anything necessary to get the job done. Treats all as equals

Position Based Competencies

• Ownership & Service Orientation: Anticipates needs, takes initiative, and follows through on responsibilities
• Accuracy: Identifies and corrects mistakes; improves efficiency consistently; demonstrates attention to detail
• Team Orientation: Works well as part of a team; receptive to feedback
• Process Management: Follows protocol and processes; willing to ask questions
• Communication: Demonstrates clear, thoughtful and thorough verbal and written skills; enjoys interacting with a variety of people
• Adaptability: Quick learner; open to change; ability to multi-task and prioritize tasks appropriately