Office Coordinator ($18.00)

Jobs2Web; Irvine (CA); On-site; USD 65,000 - 80,000; Full time

Job summary

Irvine Company Apartment Communities is seeking a Marina Operations Coordinator to manage administrative functions for marina operations, including expenses, contracts, invoicing, and IT coordination. The role supports the leasing team and ensures safety, regulatory compliance, and accurate documentation.

The ideal candidate will have strong organization, attention to detail, and the ability to promote marinas to maximize occupancy while maintaining high customer satisfaction.

Qualifications

• Strong organizational skills and attention to detail.
• Self-motivated team player with good communication.
• Ability to market and promote marinas to maximize occupancy and customer satisfaction.
• Must be able to swim and hold a valid California driver license.

Responsibilities

• Oversee marina operation administration and operating expense management.
• Process invoices, purchase orders, and service contracts.
• Coordinate IT and telephone issues with corporate IT teams.
• Support leasing team and ensure environmental compliance.
• Create/update compliance and procedure manuals.
• Manage files and data on and offsite; develop annual operating budget and forecasts.
• Report incidents and coordinate emergency response procedures.
• Proficient in Microsoft and Google Office programs.

Skills

Organizational skills

Detail oriented

Self motivated

Team player

Marketing

Customer service

Office software

Tools

Microsoft Office

Google Workspace

Job description

Select how often (in days) to receive an alert:

Actual base salary may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location. In addition to base salary, the competitive compensation package may include, depending on the role, participation in an incentive program linked to performance (for example, annual discretionary incentive programs, non-annual sales incentive plans, or other non-annual incentive plans).

Position Summary:

Responsible for marina operation administration including operating expense management, accounting, purchase orders and service contracts, invoice processing, IT coordination, human resource support, employee safety programs, incident reporting, emergency response programs and environmental compliance. The Marina Operations Coordinator also provides support to the leasing team

• Have strong organizational skills, be detail oriented and a self motivated team player
• Enthusiastically market and promote the marinas to achieve maximum occupancy and customer satisfaction
• Conduct marina tours with prospective customers and have a solid understanding of marina locations, amenities, benefits and vacancies
• Manage procurement of marina services and supplies and ensure compliance with Company contracting and purchasing policies
• Reconcile invoices with approved purchase orders and contracts including verification of amounts, quantities, pricing, and coding
• Maintain adequate inventories of maintenance supplies and materials
• Obtain bids and proposals for materials and contract services
• Be familiar with environmental and hazmat handling and disposal policies, regulations and procedures
• Understand emergency response procedures
• Create/update compliance and procedure manuals
• Manage files, data and information on and offsite
• Development the annual operating budget and updates to forecasts
• Coordinate IT and telephone related issues with corporate IT teams
• Properly report and record incidents and accidents to corporate entities
• Conduct other duties as assigned by the General Manager
• Proficient in Microsoft and Google Office programs
• Must be able to swim
• Must have a valid California driver license

Compensation

About Us:Irvine Company Apartment Communities (a division of Irvine Company) offers a portfolio of more than 125 resort-style apartment communities in coastal California's most desirable locations: San Diego, Orange County, West Los Angeles and Silicon Valley. With world-class amenities, resort-like surroundings and an unparalleled commitment to customer service, Irvine Company Apartment Communities redefines the rental-living experience. We take as much pride in our employee community as we do the communities we create. It's an environment populated with talented and experienced people, a collaborative spirit and abundant opportunities.

The Irvine Company is committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, compensation, termination, and training, without regard to race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition, genetic information, military and veteran status, disability, or any other basis protected by federal, state, and local law. Reasonable accommodation is available for qualified individuals with disabilities, upon request.