Office Administrator

BORNQUIST INCORPORATED; East Moline (IL); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

Medical (HMO, HSA & PPO)

Dental

Vision

Profit Sharing and 401k

Disability (Short/Long Term)

Employee Assistance Program

Employee Discounts through ADP

LifeMart/LifeCare

Paid Time Off

Job summary

Bornquist Incorporated seeks an administrative accounting assistant to handle invoices, orders and daily bookkeeping. You will enter invoices, process payments, and support customer and sales teams in a fast-paced office environment.

Responsibilities include managing ERP entries, coordinating with warehouse staff, and ensuring accurate financial records while delivering reliable service to customers and vendors. Equal opportunity employer.

Qualifications

• High school diploma or GED, or 1–3 months related experience.
• Equal employment opportunity statement.

Responsibilities

• Prepares and processes customer invoices.
• Enters customer invoices into ERP and portals.
• Processes payments and daily cash receipts.
• Manages order processing and bookkeeping support.
• Assists warehouse and shipping with packaging and order accuracy.

Skills

Invoicing

Billing

Accounts receivable

Data entry

Customer service

Administrative support

Education

High school diploma or GED

Tools

ERP system

Job description

This job was posted by https://illinoisjoblink.illinois.gov : For more

Information, Please See

https://illinoisjoblink.illinois.gov/jobs/13627074

Job Description

Bornquist, one of the premier Manufacturers Reps in the Chicagoland

area, has built dominant brand name recognition for every product that

it represents in the Commercial, Industrial, HVAC, and Plumbing markets

in Northern Illinois. We offer competitive pay, benefits, and a friendly

work environment for all employees. We focus on professional development

by providing the necessary training for all employees to remain

up-to-date on all our manufacturers and current technologies.

We believe our employees and customers will recognize us as a leader in

our industry and a valuable resource!

We are an Equal Opportunity Employer: disability/veteran.

Benefits

• Medical (HMO, HSA & PPO options)
• Dental
• Vision
• Generous Profit Sharing and 401k Program
• Short Term & Long Term Disability
• Employee Assistance Program
• Employee Discounts through ADP
• LifeMart/LifeCare
• Paid Time Of.

Position Summary

This position is responsible for performing general office and administrative functions, including customer invoicing, order and service order processing, bookkeeping support, customer payments, and maintaining business records while supporting daily office operations.

Duties And Responsibilities

• Prepares and processes customer invoices.
• Enters customer invoices online on customer portals as necessary.
• Determines freight charges and adds to invoices for warehouse shipments where appropriate.
• Processes credit card payments, daily cash receipts, and deposits.
• Performs financial and bookkeeping tasks, including processing invoices, managing petty cash, assisting with budget tracking, and providing administrative support.
• Enters customer orders for standard part numbered items and sends order acknowledgements to customers.
• Enters and processes service orders for labor and start-up services.
• Matches completed pick tickets to invoices for warehouse shipments.
• Ensures pick tickets are processed and distributed to the warehouse in a timely manner.
• Reviews order acknowledgments, enters ship dates in ERP, and matches paperwork.
• Works with suppliers/vendors to expedite orders and correct information on order acknowledgements.
• Works with outside and inside sales teams to ensure deadlines and customer expectations are met.
• Maintains a general knowledge of taxable and non-taxable jobs to support accurate order entry, invoicing, and tax compliance.
• Assembles Operation & Maintenance manuals.
• Manages closed order and quote files.
• Maintains the start-up/labor log.
• Processes customer RMA credits, rebate credits, goodwill credits, and credits to resolve issues such as pricing disputes or shipping errors.
• Processes debits as necessary to correct billing errors.
• Handles incoming and outgoing mail.
• Assists the warehouse, as necessary, with accurately picking and packaging orders for shipment.
• Matches packing lists and pick tickets to corresponding invoices.
• Coordinates various customer mailings.
• Orders office supplies as necessary.
• Organizes and coordinates office luncheons and other office events as requested.
• Works with others as necessary on special projects.
• Performs other related duties as assigned by management.

Qualifications

High school diploma or general education degree (GED), or one to three months related experience and/or training, or equivalent combination of education and experien

Equal employment opportunity, including veterans and individuals with disabilities.

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