Office Coordinator

RogueSearch; Westborough (MA); Sur place; USD 42 000 - 64 000; Plein temps

Avantages offerts par ce poste

Great training opportunities

Promotional opportunities

Work-life balance

Résumé du poste

RogueSearch is seeking an Office Coordinator to support the Accounting/Finance team within a busy residential construction company. You will handle office tasks, invoicing, and documentation to ensure smooth department workflows.

The role requires Excel proficiency, strong organizational skills, and the ability to interact with vendors. Prior homebuilding experience is a plus, with opportunities for growth and work-life balance.

Qualifications

• Minimum High School diploma or equivalent in related field.
• Minimum 1-3 years prior accounts payable, general clerical experience.
• Previous homebuilding or construction experience a plus.

Responsabilités

• Provide office and administrative support for the Accounting/Finance team.
• Proficiency in excel and various other software applications in support of department generated reports and documents.
• Process invoices, check requests and tax bills for payment including receiving, coding, confirming completion of work, and routing for review and approval.
• Ensure vendor compliance with insurance requirements by monitoring notices of expiration and following up with vendors.
• Track utility accounts and close/transfer to new owners as homes are closed.
• Assist Sales Contract Admin function; review and process sales contracts, process and code deposits; process deed packages and other closing documents.
• General office duties including filing, ordering supplies, processing mail and generating fed-ex labels.
• Participates in the Records Retention process for the Division.

Connaissances

Accounts payable

Organization

Communication

Formation

High School diploma

Outils

Excel

Accounting software

Description du poste

A Fortune 250 company and one of America's top residential builders is looking for an Office Coordinator! If you are an Office Administrator, Office Coordinator or Administrative Professional this could be a great next step for you!

Highlights:

• 2026 Fortune 100 Best Companies to Work For® by Great Place to Work®
• Great training and promotional opportunities
• Amazing team culture and work/life balance!

Responsibilities:

• Provide office and administrative support for the Accounting/Finance team

What you will do:

• Proficiency in excel and various other software applications in support of department generated reports and documents
• Accomplish routine and assigned administrative tasks including, but not limited to, communications flow, document handling, tracking, scheduling, prioritizing, follow up, and follow through
• Process invoices, check requests and tax bills for payment including receiving, coding, confirming completion of work, and routing for review and approval
• Ensure vendor compliance with insurance requirements by monitoring notices of expiration and following up with vendors
• Prior experience with insurance compliance desirable
• Track utility accounts and close/transfer to new owners as homes are closed
• Assist Sales Contract Admin function; review and process sales contracts, process and code deposits; process deed packages and other closing documents
• General office duties including filing, ordering supplies, processing mail and generating fed-ex labels
• Participates in the Records Retention process for the Division

What you will need:

• Minimum High School diploma or equivalent in related field
• Minimum 1-3 years prior accounts payable, general clerical experience
• Previous homebuilding or construction experience a plus
• Good organizational and follow-up skills
• Good organizational and follow-up skills
• Ability to interact with outside vendors