Office Coordinator

Career Group; Washington (District of Columbia); On-site; USD 60,000 - 70,000; Full time

Job summary

Career Group is seeking a proactive Office Coordinator for a premier public interest law firm in Washington, DC. This in-office role runs Monday through Friday, 9:00 a.m.

– 6:00 p.m., with a base salary of $60,000–$70,000 depending on experience and an excellent benefits package. You will coordinate internal/external meetings, support the front desk, manage mail and courier needs, and supervise inventory and finances with vendors.

Qualifications

• 2+ years of Office Coordinator or Administrative experience.
• Proficiency in Microsoft Office Suite required.
• Strong written and verbal communication skills.
• Able to adapt to shifting priorities in a fast-paced environment.
• Interest in civil rights or public interest advocacy.

Responsibilities

• Coordinate schedules for meetings and conferences, assist with videoconference setups and catering logistics.
• Back-up front reception: answer calls, route inquiries, and register guests.
• Manage mail, shipping/receiving, and courier requests.
• Oversee inventory for kitchen, office, and custodial supplies; handle vendor invoices.
• Coordinate facility repairs with building management and vendors.
• Support attorneys with special projects and perform records management as needed.

Skills

Discretion

Communication

Customer service mindset

multitasking

Tools

Microsoft Office Suite

Job description

A premier, growing public interest law firm is seeking a proactive and detail-oriented Office Coordinator.

Position Overview

• Location: Washington, D.C. - in office Monday - Friday
• Hours: 9:00 a.m. - 6:00 p.m.
• Compensation: $60,000 - $70,000 base salary (dependent on experience) + excellent benefits package.

Key Responsibilities include:

• Coordinate schedules for internal and external meetings and conference spaces, assisting with videoconference setups, planning menus, and handling catering setups/breakdowns.
• Serve as a reliable back-up for the front reception desk by answering incoming calls, routing them appropriately, and registering guests with building security. Help maintain a professional office appearance.
• Manage incoming/outgoing courier requests, shipping/receiving, and mail distribution (including prepping correspondence with correct postage and verified addresses).
• Independently manage inventory for the kitchen, office, and custodial supplies; liaise with vendors and code/submit invoices for payment.
• Coordinate facility repairs (e.g., lighting, maintenance issues) and communicate directly with building management and external vendors.
• Perform specialized projects for attorneys.
• Records Management as needed.

Qualifications:

• 2+ years of Office Coordinator or Administrative experience preferred. Proficiency in the Microsoft Office Suite is required; experience with facilities/space management software is a plus.
• Strong sense of discretion.
• Excellent written and verbal communication skills.
• A strong customer-service mindset.
• A positive "no job too big, no job too small" attitude. You easily adapt to shifting daily priorities in a fast-paced environment.
• Comfort balancing multiple tasks of varying urgency and complexity under tight deadlines.
• An enthusiastic interest in civil rights and public interest advocacy.