Administrative Project Coordinator

Michael Page; Washington (District of Columbia); Hybrid; USD 80,000 - 100,000; Full time

Benefits offered by this job

Health, dental, vision

401k with company match

Hybrid work model

Job summary

Michael Page in Washington, DC seeks an Administrative Project Coordinator to provide high-level support to attorneys and manage project timelines, travel, and document management. This role supports business development efforts and handles complex tasks within a top-ranked law firm.

The candidate will coordinate milestones, prepare reports and presentations, liaise with stakeholders, and schedule meetings.

Qualifications

• 2+ years of administrative experience in legal or professional services environments.
• Bachelor's Degree required.
• Notary Public licensed in DC, Virginia or Maryland or able to obtain within six months.

Responsibilities

• Coordinate and manage project timelines, deliverables, and milestones to ensure deadlines are met.
• Prepare and distribute project-related documentation, including reports, meeting agendas, and presentations.
• Act as a point of contact for internal and external stakeholders, ensuring effective communication and information flow.
• Assist in scheduling and organizing meetings, including preparing meeting rooms and materials.
• Support business development efforts and coordinate with the Marketing & Business Development department as required.
• Prepare engagement letters and new matter memos for new clients and matters.
• Track project progress and provide regular updates to team members and leadership.
• Maintain accurate records and ensure proper documentation of all project activities.
• Collaborate with other departments to ensure alignment and smooth project execution.
• Coordinate with Conference Services for internal and client meeting requests and related services.
• Coordinate client-related business meals and maintain knowledge of preferred restaurants.

Skills

Administrative experience

Organizational skills

Communication skills

Education

Bachelor's Degree

Tools

Project management software

Job description

The Administrative Project Coordinator provides high-level support to attorneys. Responsibilities include handling administrative tasks, coordinating travel arrangements, handling document management, supporting business development efforts and executing other complex tasks and projects.

This top ranked law firm is known for handling the most complex transactions, litigation/controversy issues, and regulatory matters. Their Washington DC office is known for the excellent resources and career growth they offer their staff.

Description

• Coordinate and manage project timelines, deliverables, and milestones to ensure deadlines are met.
• Prepare and distribute project-related documentation, including reports, meeting agendas, and presentations.
• Act as a point of contact for internal and external stakeholders, ensuring effective communication and information flow.
• Assist in scheduling and organizing meetings, including preparing meeting rooms and materials.
• Assists in promoting business development, entering contacts and business activities in InterAction and coordinating with Business Development & Marketing department as required.
• Prepares engagement letters and new matter memos for new clients and matters.
• Track project progress and provide regular updates to team members and leadership.
• Maintain accurate records and ensure proper documentation of all project activities.
• Support the project team by addressing administrative needs and resolving logistical challenges.
• Collaborate with other departments to ensure alignment and smooth project execution.
• Coordinates with Conference Services for internal and client meeting requests, including but not limited to audio-visual, catering services and external vendors.
• Coordinates client-related business meals and maintains up-to-date knowledge of Firm-and attorney-preferred restaurants.

Profile

A successful Administrative Project Coordinator should have:

• 2+ years of administrative experience in legal or professional services enviornments.
• Bachelor's Degree.
• Must be a Notary Public licensed in DC, Virginia or Maryland or able to obtain a commission within six months of joining the Firm.
• Strong organizational and time management skills to handle multiple tasks and deadlines.
• Proficiency in using project management tools and software.
• Excellent communication and interpersonal skills.

Job Offer

• Competitive salary ranging from $80,000 to $100,000 per year.
• Comprehensive benefits package including health, dental, vision, and 401k with a company match.
• Hybrid working model in their DC office.
• Collaborative working environment with great career growth potential.
  

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.