Office Coordinator

Westchester Medical Center; Town of Mount Pleasant (NY); On-site; USD 42,000 - 60,000; Full time

Job summary

NorthEast Provider Solutions Inc. is seeking an Office Coordinator to support the Health Info Management department. The role involves managing clerical tasks, calendar maintenance, and streamlining office workflows to improve efficiency.

Responsibilities include greeting clients, handling correspondence, preparing mail, and coordinating meetings. The ideal candidate has 2 years of office admin experience, strong Microsoft Office skills, and excellent communication abilities.

Qualifications

• 2 years of office admin experience, preferably in healthcare
• High school diploma or GED required; associate degree preferred
• Computer literate; proficient with Microsoft Suite and office machinery; strong communication skills

Responsibilities

• Greet clients and visitors and assist as needed
• Perform clerical tasks: file papers, organize supplies
• Take meeting notes and transcribe into email, document or spreadsheet
• Prepare and send faxes; answer and route calls
• Manage calendars and set appointments and conference calls
• Maintain office spaces and organize workflows for efficiency
• Track orders and maintain vendor relationships
• Attend meetings and assist with onboarding of new staff

Skills

Office administration

Healthcare setting experience

Microsoft Office

Customer service

Communication skills

Education

High school diploma or GED

Associate’s degree in office administration or related field

Tools

Fax, printer, copier

Phone systems

Job description

NorthEast Provider Solutions Inc. · Health Info Mgmt-WMC Health

Full Time

Day

M-F & 730a-4p

Job Summary

Office Coordinator is responsible for performing a variety of administrative and clerical duties that support the Health Info Management Department. The Office Coordinator is responsible for both general and clerical tasks around the office. This position involves general office organization and streamlining business operations.

Responsibilities

• Welcome clients and visitors to the office and assist them as needed.
• Perform various clerical tasks as needed (file papers, organize supplies, etc.).
• Take meeting notes and transcribe into email, document or spreadsheet form.
• Prepare and send faxes.
• Answer phones and route calls to appropriate persons.
• Take and deliver phone messages.
• Manage, sort, and dispense incoming mail and faxes.
• Prepare outgoing mail, faxes and packages.
• Maintain staff and company calendars.
• Set appointments, meetings, and conference calls.
• Reserve conference spaces for meetings.
• Notify and remind all parties of upcoming events, lunches, meetings etc.
• Suggest changes to office task workflow in order to improve efficiency.
• Maintain an organized work space at all times.
• Clean and tidy public office spaces.
• Frequently check office supply stock; reorder supplies when needed.
• Track orders and maintain vendor relationships.
• Attend company meetings.
• Train and assign tasks to new office clerks or interns.
• Report any updates or pertinent issues that need addressing to the office manager.
• Uphold and carry out company office policies and procedures.

Qualifications/Requirements

Experience: 2 years working in office admin or in healthcare setting, preferred.

Education: High school diploma or GED equivalent required. Associate’s degree in office administration, management or related field preferred

Licenses / Certifications: N/A

Other: Computer literate and proficient using Microsoft Suite. Experience using office machinery (fax, printer, copier, phone systems etc.) Excellent customer service skills. Organized and detail-oriented. Outstanding communicator both verbally and written.