Executive Assistant

Gordon Rees Scully Mansukhani, LLP; United States; Hybrid; USD 50,000 - 65,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401K

PTO

Disability Insurance

Parental Leave

Life Insurance

Job summary

Gordon Rees Scully Mansukhani, LLP is seeking an experienced Executive Assistant to provide high-level administrative and operational support to a Senior Partner. The role may be performed in person or remotely, with preference for candidates in the Pacific Time Zone or nearby states.

Responsibilities include calendar management, billing entries, invoicing support, drafting correspondence, and coordinating with internal teams.

Qualifications

• Experience as an Executive Assistant in a law firm or professional services environment is preferred.
• Knowledge of iTimekeep and time entry procedures.
• Excellent organizational, communication, and multitasking skills.
• High attention to detail and ability to meet strict deadlines.
• Proficiency with Microsoft Office and legal document management systems.
• Professional demeanor and commitment to confidentiality.

Responsibilities

• Manage and maintain partner calendars, scheduling meetings, calls, deadlines, and travel.
• Prepare, review, and submit billing time entries with accuracy and timeliness.
• Follow up on outstanding billing and coordinate with billing and accounting teams.
• Assist with client invoicing, billing corrections, and fee adjustments as needed.
• Draft, proofread, and format legal correspondence, reports, and internal documents.
• Monitor and track deadlines, filings, and deliverables.
• Serve as a liaison between partners, attorneys, staff, and external contacts.
• Handle confidential and sensitive information with discretion.
• Support administrative projects and ad-hoc partner requests as assigned.

Skills

Organization

Multitasking

Communication

Attention to detail

Confidentiality

Tools

iTimekeep

Microsoft Office

Legal document management systems

Job description

Overview

Gordon Rees Scully Mansukhani, a national law firm with offices in all 50 states, is seeking an experienced Executive Assistant to provide high-level administrative and operational support to a Senior Partner. This role is critical to maintaining efficient workflows, financial accuracy, and seamless client service in a fast-paced legal environment.

This position may be performed either in-person or remotely. To support efficient collaboration and scheduling, we are currently giving priority to candidates located within the Pacific Time Zone or nearby states.

Key Responsibilities

• Manage and maintain partner calendars, scheduling meetings, calls, deadlines, and travel.
• Prepare, review, and submit billing time entries with accuracy and timeliness.
• Follow up on outstanding billing and coordinate with billing and accounting teams.
• Assist with client invoicing, billing corrections, and fee adjustments as needed.
• Draft, proofread, and format legal correspondence, reports, and internal documents.
• Monitor and track deadlines, filings, and deliverables.
• Serve as a liaison between partners, attorneys, staff, and external contacts.
• Handle confidential and sensitive information with discretion.
• Support administrative projects and ad-hoc partner requests as assigned.

Qualifications

• Prior experience as an Executive Assistant in a law firm or professional services environment, a plus.
• Knowledge of iTimekeep and time entry procedures.
• Exceptional organizational, communication, and multitasking skills.
• High attention to detail and ability to meet strict deadlines.
• Proficiency with Microsoft Office and legal document management systems.
• Professional demeanor and commitment to confidentiality.

Why GRSM

• Collaborative, professional work environment.
• Opportunity to support senior leadership at a nationally recognized firm.
• Competitive compensation and benefits.

The firm offers a friendly, business casual environment with competitive compensation and a full benefits package, including Medical, Dental, Vision, 401K, PTO, Disability, Parental Leave and Life Insurance.

Salary Range: $50,000-$65,000

Gordon Rees Scully Mansukhani is an equal opportunity employer.

No recruiter emails or telephone calls.

Pay Range

USD $50,000.00 - USD $65,000.00 /Yr.