Office Coordinator

Arixa Capital; Scottsdale (AZ); On-site; USD 38,572 - 44,083; Full time

Benefits offered by this job

Annual discretionary bonus program

Medical, dental and vision insurance

401K with Safe Harbor contribution

Two weeks paid time off

Ten paid holidays

One floating holiday

Job summary

Arixa Capital in Scottsdale is looking for an Office Coordinator to provide high-level support to our team while managing front desk operations. The ideal candidate is detail-oriented and adaptable, excelling in a professional setting.

This full-time, non-exempt role includes responsibilities such as managing phone calls, greeting visitors, organizing supplies, and assisting with administrative tasks. The position offers a salary range of $28–$32/hr and a variety of benefits including medical insurance and a discretionary bonus.

Qualifications

• Proven experience as a receptionist or administrative assistant.
• Ability to manage multiple tasks in a fast-paced environment.
• Professional demeanor with discretion in handling confidential information.

Responsibilities

• Manage front desk and greet visitors professionally.
• Answer and direct phone calls promptly.
• Schedule meetings and manage calendars for the team.
• Assist with administrative support for executives.
• Ensure office supplies are organized and stocked.

Skills

Organizational skills

Time management

Microsoft Office proficiency

Written and verbal communication

Customer service

Education

Bachelor's degree preferred

Job description

Overview

Arixa Capital is a leading private real estate lender and alternative investment manager with over $8 billion in originations completed since inception and a servicing portfolio exceeding $2.5 billion as of March 31, 2026. Founded in 2006, we specialize in financing single family and multifamily residential investment projects, with bridge, construction, and renovation loans ranging from $250,000 to $70 million.

We are more than a lender. Our vertically integrated platform allows us to manage every step of the loan process in-house, ensuring speed, reliability, and an exceptional experience for our clients. Backed by a substantial balance sheet, top-tier institutional partners, and a talented operations team, we are positioned for continued growth and innovation. Our culture is collaborative, empowering team members to grow, take ownership, and make an impact. We have been named to the Inc. 5000 list of fastest-growing private companies for three years running.

Position Overview

We are looking for a professional and proactive Office Coordinator to manage the front desk and provide high-level support as needed to our team, including scheduling department meetings, ordering supplies, sending mail/fedexes, greeting guests, and organizing the kitchen. The ideal candidate will be detail-oriented, personable, and adaptable, excelling at balancing administrative responsibilities with executive assistant duties.

Summary of Primary Duties and Responsibilities

The Office Coordinator is an in-office position, Monday–Friday 8:00am–5:00pm. This position will report to Director of People & Talent. While not an exhaustive list, the Office Coordinator will be responsible for:

• Front Desk Management: Answering and directing phone calls promptly, professionally, and to the appropriate department.
• Greeting visitors and maintaining a welcoming front desk environment.
• Signing for packages and ensuring timely distribution.
• Sorting incoming mail, shipping outgoing mail.
• Scheduling meetings across various departments and coordinating calendars.
• Assisting with marketing related tasks.
• Ensure guests are logged.

• Office Management: Coordinate with the building management office for repairs.
• Parking: Manage employee parking and coordinate with the lessor.
• Supplies: Ensure the supply room is organized and well-stocked.
• Kitchen/Snacks: Ensure the kitchen is kept tidy, snacks are ordered when needed and well-stocked.
• Acting as the company notary (training and certification costs covered by the company).

• Administrative Tasks: Provide administrative support to our Managing Partner and Chief Operating Officer.
• Perform data entry, review data for errors, and compiling information into reports, charts, or graphs.
• Assisting in scheduling meetings and managing the calendar.
• Supporting special projects and other assignments as directed.

Education and Experience

• Proven experience in a receptionist or administrative/executive assistant role, ideally in a fast-paced, professional environment.
• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook, and PowerPoint).
• Professional demeanor and ability to handle confidential information with discretion.
• Notary certification (or willingness to obtain certification; company will cover costs).
• Bachelor\'s degree preferred but not required.

Compensation

This position is non-exempt full-time, with a salary range: $28–$32/hr plus discretionary bonus potential.

Benefits

This position is eligible for the following benefits:

• Annual discretionary bonus program.
• Medical, dental and vision insurance.
• 401K with Safe Harbor contribution.
• Two weeks (ten days) paid time away excluding sick time.
• Five sick days.
• Ten paid holidays
• One floating holiday.

Note: This is not an all-inclusive list. The Office Coordinator will be involved and participate in related business matters and duties as assigned. Arixa is an at-will employer.