Office Coordinator

SR COMPONENTS; Oceanside (NY); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Bonus based on performance

Competitive salary

Opportunity for advancement

Paid time off

Job summary

SR COMPONENTS in Oceanside, NY is seeking an organized, detail-oriented Office Coordinator to join our wholesale electronics distribution team. The role blends administrative duties with essential accounting tasks, requiring proficiency in QuickBooks and Excel to keep orders, invoices, and records accurate in a fast-paced environment.

You will support daily office operations, process customer orders, coordinate shipping, and maintain clear communication with customers and vendors.

Qualifications

• Proficient in QuickBooks and Excel for daily accounting tasks.
• Experience in wholesale distribution is preferred.
• Strong administrative and accounting skills.
• Ability to manage invoices, orders, and vendor communications.

Responsibilities

• Process customer orders and invoices.
• Manage daily email correspondence with customers and vendors.
• Answer calls and provide professional customer service.
• Record deposits, reconcile transactions, and maintain financial records.
• Monitor inventory levels and assist with shipping/logistics.
• Maintain organized records of orders, invoices, and vendor transactions.
• Assist with general administrative duties.
• Process, invoice, and describe orders through EDI.
• Book LTL shipments at competitive rates and document shipping records.
• Create and print labels.

Skills

Organizational skills

Attention to detail

Multitasking

Customer service

Strong communication

Time management

Tools

QuickBooks

Excel

Word

Adobe

Labelmaker

Job description

Benefits:

• Bonus based on performance
• Competitive salary
• Opportunity for advancement
• Paid time off

Benefits/Perks

• Competitive Compensation
• Paid Time Off
• Career Growth Opportunities

Job Summary

We are an established wholesale electronics distribution company seeking a reliable, organized, and detail oriented office coordinator to join our team. The ideal candidate will have strong administrative and accounting skills, and experience working in a fast-paced environment. Proficiency in Quickbooks and Excel are essential and previous experience in wholesale distribution is highly preferred.

This position plays an important role in managing daily office operations, processing customer orders, maintaining accurate financila records, and ensuring efficient communication with customers and vendors;

Responsibilities

• Process customer purchase orders
• Manage daily email correspondence and respond to customer and vendor inquiries
• Answer incoming phone calls and provide professional customer service
• Invoice customers
• Manage accounts receivable and accounts payable, including payment processing and collections
• Record deposits, reconcile transactions, and maintain accurate financial records
• Monitor inventory levels and assist with inventory management
• Coordinate shipping, receiving, and logistics to ensure timely order fulfillment
• Maintain organized records of orders, invoices and vendor transaction
• Assist with general administrative duties and day-to-day office operations.
• Process, invoice, and detailed order description through EDI
• Booking LTL shipments at competitive rates and documenting shipping records
• Creating and printing labels

Qualifications

• Quickbooks: Candidates must be comfortable using Quickbooks for daily accounting and order processing tasks
• Excel, Word, Adobe, Labelmaker, and other Microsoft Office applications
• Experience with order processing, invoicing, accounts payable, accounts receivable, booking freight, managing inventory, and label making
• Strong organizational skills and excellent attention to detail
• Ability to multitask, prioritize responsibilities, and meet deadlines
• Excellent verbal and communication skills
• Ability to work independently and collaboratively in a small office environment
• Previous experience in wholesale distribution